Roman Horncastle

HORNCASTLE HISTORY & HERITAGE SOCIETY



 

ARE PLEASED TO ANNOUNCE A TALK BY 

     Dr Ian Marshman  

 

RECOVERING ROMAN

HORNCASTLE 


Admiral Rodney Hotel, North Street

WEDNESDAY 16th Jan 2019 7.30pm

Everyone welcome

MEMBERS £2, NON- MEMBERS £4

Charity No 1082147                                

 PLEASE NOTE THIS REPLACES THE TALK ON THE HORSE FAIR                                                                                  

 


 

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Executive meeting 28th November 2018
Notes on executive meeting

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Wednesday 28th November 2018 at 19.00 hours at No. 28 Tudor Park, Horncastle

 

Present:           Ian Marshman (IM) Chairman, Mary Silverton (MS), Trevor Butterworth (TB),
Annie Clark (AC), Jean Forgham (JF), Michael Hieatt (MH) and Julie Bates (JB) Minutes Secretary

Apologies:       Chrissie Chapman (CC), Ruth Addison (RA) and Bob Wayne (BW)

Item 1.             Apologies for Absence

IM accepted apologies from those members detailed above.

Item 2.             Welcome to New Chairman


The Group welcomed IM as the new Chairman and each introduced themselves and gave a brief outline of their background and roles they carry out on the Executive Committee.

Item 3.             Approval of Executive Minutes 25/10/18 and Matters Arising (MA):

Minutes of the previous meeting were accepted as an accurate reflection of what took place.

 Butter Market Cross – MH had not made any enquiries as to the whereabouts of the Blue Plaque which was taken down from the Achurch building.  Still not known if Costa Coffee took this down on a temporary basis for redecoration or to dispose of but it was confirmed that the plaque was shown as being retained on all the planning application drawings and they did not have permission to remove this.  IM will raise this and ask for the plaque to be reinstated on the building as it is part of the town trail.


Chairman Job Description – MS advised that the JD was complete and would be available for future use.

Projector – Following the previous meeting MS had contacted Executive members and advised that a grant had been made specifically for the purchase of a projector and it had thus been agreed she should continue to procure this.  MS had managed to source a projector in time for the Annie Dixon presentation at a very advantageous cost of £413 leaving only a minimal amount to put towards the £400 grant to buy this and a required electrical connector lead.
 

Item 4.             Correspondence

MS had been contacted by the Woodhall Cottage Museum who advised they had an excess of photographs and asked if these would be of any interest to HHHS.  MS visited and was given a number of photographs, some new ones and some which we already have but these were a far better quality and will replace some of the older ones in our collection.  MS was also shown around the facilities at the Cottage Museum by Patricia Dukes-Cox and, whilst being shown the small exhibition room, it was explained that they were planning the next exhibition to be held between 6th April and 19th May 2019 would be on the subject of famous women of the Wolds.  MS explained about the Annie Dixon talk and made arrangements for Patricia Dukes-Cox to attend the talk.   

The Group agreed we would be happy to promote and take part in this exhibition noting it would appear in their magazine giving us publicity.  IM added that following the talk he had spoken to colleagues who would mention Annie Dixon to Lord Cormack who raises money to put on exhibitions for the Lincoln in the hope that this may lead to a bigger exhibition of her works. 

On the same subject, Mrs Burton who had brought a portrait painted by Annie Dixon along to the meeting has now identified other portraits in her possession and we hope to be able to get copies of these.  It was noted that a piece on Annie Dixon had also been published in the Horncastle News.

 

Horncastle Matters – we had initially taken out a quarter page advertisement at a cost of £25 in order to support this local venture finding it was useful to be able to advertise upcoming events and encouraging new members etc.  It was our understanding that, as a quarterly magazine, this would cost £100 per year.  However we have recently received an invoice for £172 and when BW queried this he was told, that as a Charity, we should pay what we felt fit.  All agreed that as our agreement was for £25 per quarter then we should pay £100 for the year and if they then confirm they have changed their advertising charges then we may review and take out a smaller advert in future.

 

Item 5.             Financial Report (RA)

RA was unable to attend the meeting but had sent a balance sheet which was circulated covering April – November 2018 showing Income £2,846.46 and Expenditure £2,740.60 leaving an excess of £105.86.  The overall closing balance is £7,922.05. 

Grants received were from the Town Council for the Annie Dixon project, the District Council for the procurement of a projector and a very generous grant of £750 from the Masons for the Archives which is still to be spent. 

IM asked if the balance of £7,922.05 was allocated or a general pot of money for the Society.  MS confirmed this is a general pot but there are some projects that we need to spend money on adding it was mostly income from book sales.  She added that there were now only five copies of the 'Horncastle in the Great War' book remaining but it was not intended to do a further reprint as sales had slowed down.

Item 6.              Planning Report (MH)

MH gave a brief report to the meeting and an update on current planning applications.  A copy of his report will be circulated once available. 


Items of note were that 7 West Street now has planning permission for a flat which will make good use of the space.  There has still not been a decision made on the bus stop on Langton Hill and it was unknown why this should be a problem.  A planning application for a further 52 houses on Mareham Road has been made and conditions addressed some of our concerns but not all.

MH has still not had clarification on the Langton Hill drainage ponds and is also still to write to raise our concerns with signage within the conservation area.

MS asked MH to send planning reports to IM going forward and IM suggested it may be worth having Conservation and Planning as an Agenda item for further discussion.

Item 7.             Roman Wall – report and proposed fund raising (IM)

Sheila Jonkers (SJ) has been trying to fix this for a long time and, whilst nothing has happened materially, a lot has happened in the background such as a detailed report by David Watts of the condition of the wall by the Community Centre.  Initially we were told that 80% of the costs would be met but the other 20% was not in the reach of the Community Centre as they do not have any funds.  It was intended to apply for some EU funding but detailed tenders needed to be in place and this wasn’t possible in the timescale and the deadline for applications has now passed.  Historic England have now confirmed they may fund 90% of the cost but want us to get on with it. A request has been made for Tenders for a Lead Professional to oversee the works with a deadline of this coming Friday - IM and SJ will get together and review these without delay.  IM also advised of the intention to raise funds by ‘Sponsor a Stone’ at a cost of £10 per stone – it was hoped this would be supported by the people of Horncastle, many of whom live in houses built with stones stolen from the original wall over the years in order to build the town!  We need to raise in the region of £10K and it was felt this would be better raised with a lot of £10 donations rather than only a few larger ones. David Lawrence and David Birchill had previously come up with an idea of doing some murals showing how the wall would have looked and its relevance to the town.  The Group gave IM and SJ all their support on this and IM added he would like to do a talk on the Roman Wall in the future.

Item 8.             Christmas Event Update

Despite being better organised this year by booking the entertainment a year in advance, we had been let down by the Admiral Rodney meaning that we would once again use the Community Centre but with the emphasis on providing a slap up meal and excellent entertainment.  So, a full cooked turkey dinner with all the trimmings and home made Christmas pudding had been arranged and the entertainment booked (Tom Lane and his group) comes highly recommended.

Based on the small number that have confirmed attendance to date it was suggested that we should ask to use the smaller room at the Community Centre to make it feel more cosy. 

[POST MEETING: Having reflected upon comments made at the meeting in relation to the small number of confirmed attendees a decision has since been made to cancel this event.  Sincere apologies to those who were looking forward to the evening – MS has contacted all those affected directly]

[JB needed to leave the meeting early and MS kindly continued to take notes as follows:-]

Item 9.             Christmas Fair – stall arrangements

Volunteers have been informed of the time for covering the stalls.  One stall will have chocolate tombola and Ann reported that a lot of chocolate had been received. The other will be split between advertising the Roman wall project and selling HHHS goods. Bob Wayne & Trevor are supplying tarpaulins.

 

Item 10.           Handover of Chairmanship

Ian is being copied into emails and arrangements are being made for him to access the email system. Some concerns about wrong addressee appearing but will work on it. Michael will send Planning responses for any further comments to Ian, with immediate effect. After Christmas most of the work and information will be transferred to Ian, with Mary assisting and/or clarifying as required.

Item 11.           Heritage Open Days 2019 – ideas and proposals

The theme this year is Lincolnshire Learning, Wisdom and Folklore and members thought that the emphasis for Horncastle should be on Education.  Watsons Yard provides an ideal venue. Need to link to QEGS School and their archives (including their original Tudor charter and school seal), and point out the different schools around the town, perhaps with a tour. We could also show apprenticeship documents from the Society's archives. Sheila & Ian will also organise tours of the Roman Wall as a separate event.  Need to check what other groups in the town such as the church and SJB are doing for the event, so that we don’t clash.

A sub-committee will be formed to work on this after Christmas and volunteers should let Ian know if they would like to get involved. Anyone with links to or memories of the town's schools would be greatly appreciated!

Item 12.           Projects to be completed

This item was only briefly touched on due to lack of time. It is hoped to finish the Mareham booklet early in the New Year. Other outstanding projects to be progressed include the proposals for sculptures in the animal pens and a mural on the wall of the post office yard at St Lawrence Street.

Item 13.           Update on Archive Centre arrangements (MS)

Mary briefly outlined some ideas to the committee. Members supported these and they will be further investigated.

 

Item 14.           Any Other Matters

      a)      Mary would like to recommence coffee meetings in the New Year but should also like to                    encourage members to take part in Society projects at these extra meetings. Members                      agreed that this could be tried.

b)      Ian notified the meeting of a talk on ‘Women in Mining’ at the Festival Hall, Market Rasen on            the 31st January. More info on https://www.lincswolds.org.uk/events/victorian-mining-women

      c)      An offer of making artistic Christmas cards of the town had been suggested by David Lawrence, for sale on the market stall.  It is obviously too late for this year but it is hoped this could be done for next year.


Item 15.           Date of next Meeting

10th January 2019 at 4.00pm and will be held at 10 Linden Road, Horncastle.

Meeting closed at 9.00pm


Julie Bates

Executive Committee Minutes Secretary


Executive meeting 25th October 2018
notes on executive meeting

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 25th October 2018 at 1415 hours at No. 14 Lancaster Avenue, Horncastle

 

Present:           Chrissie Chapman (CC) Acting ‘Revolving’ Chairman, Annie Clark (AC), Jean Forgham (JF), Michael Hieatt (MH) and Julie Bates (JB) Minutes Sec. 

Apologies:       Mary Silverton (MS), Ruth Addison (RA), Trevor Butterworth (TB) and Bob Wayne (BW)

Item 1.             Apologies for Absence

CC accepted apologies from those members detailed above.

Item 2.             Approval of Executive Minutes 30/08/18 and Matters Arising (MA):

Minutes of the previous meeting were accepted as an accurate reflection of what took place.

 

The visit to the International Bomber Command Centre (IBCC) on Thursday 18th October was enjoyed by all who attended.  The guided tour of the grounds were very thought provoking but the guide did tell some quite amusing stories as well as sad ones.  Once again we had wonderful sunny weather for our visit and were rewarded with stunning views of Lincoln Cathedral from the vantage point at IBCC.

 

There were no additional matters arising other than those already covered on the agenda for this meeting.

Item 3.             Correspondence

We have received a letter of thanks from the Photographic Society following the talk given by MS on the evening of Tuesday 9th October giving an overview of our Society activities.   It was a very enjoyable and sociable evening and a few HHHS members were able to make up numbers with members of the Photographic Society who will invite us back at a future date and give us an insight into their activities.

 

A letter has been received from the Masons in relation to an extremely kind donation of £750.00 as a result of their request to the Masonic New Provincial Benevolent Fund for monies to support Horncastle projects and groups.  A cheque will be presented at the Masonic Hall on 1st November - TB will attend on behalf of the Society. 

 

A request had been received for a member of the Society to attend an Age Concern coffee morning being organised for 8th November at the Community Centre.  BW had previously agreed to attend this on behalf of the Society and take along some items of interest.

Item 4.                   Financial Report (RA)

RA was unable to attend the meeting but confirmed that the balance up to the end of September was £7,166.64.  MS had sent a note to the meeting to say that we have received £400 from East Lindsey District Council towards the cost of a projector but it was unclear if this was in addition to the figure received from RA or not.

Item 5.              Planning Report (MH)

MH gave a brief report to the meeting and an update on current planning applications.  A copy of his report will be circulated with these minutes. 

 

He has written to those responsible for Sustainable Urban Drainage (SUD) at Lincoln County Council for clarification on the Langton Hill drainage ponds and also commented that the road improvement works at the bottom of Langton Hill finally appear to be coming to a close.

A question was raised about the Blue Plaque commemorating the buttercross which has been taken down from the Achurch building.  It was unknown if this has been taken down temporarily by Costa Coffee whilst decorating works are carried out or if this has been taken by others and agreed this needs to be followed up.  All agreed that it would be nice if Costa included some information/detail on the history of the building when planning the interior decorations etc.

 

Item 6.             Roman Wall – Nothing to update

 

Item 7.             Christmas Event – update and consideration of venue

CC advised that there had been some misunderstanding around the Admiral Rodney as the £22 cost we had been quoted was for a Christmas meal to be served at tables in the main bar area with no possibility for us to have our own entertainment which has been booked since last year.  The room upstairs has been advertised on this date as one of their Party Nights which is slightly more expensive and includes a disco after the meal – not something we feel will appeal to our members and again no opportunity to have our own entertainment.  Various alternative venues had been discussed by the Executive Group in advance of this meeting, one being the Old Schoolhouse which would be a lovely venue but this was more expensive and we needed to have a minimum of 30 people which we couldn’t guarantee.  In the meantime a provisional booking was made at the Community Centre as a safe backstop.

Discussion took place as to which option we should go with but, as the entertainment has been booked since last year, we felt we must have a venue that would enable us to accommodate this but equally important that we didn’t increase the cost of the event.  It was therefore agreed that the Community Centre was the safe option in that we were not tied into any particular number of attendees and were able to have our own entertainment as well as the added advantage of people being able to bring their own drinks, considerably reducing the overall cost of the evening.  However, it was noted that much more emphasis needed to be given to the quality and quantity of the food this year and we need to be able to provide a meal or a hot buffet.  CC would contact BW and ask him to look into the different options available regarding the provision of food advising him that quality and quantity was most important, adding that this needs to be good value for our members.  CC will also contact MS to find out costs of the booked entertainment.

It is possible that the cost of the event will be reduced from the figure previously quoted of £22 per person but we need to confirm the different options available regarding food before we are able to advise what the cost will now be. 

Item 8.             Christmas Fair

Yes, the year really is whizzing by and it is already time to start planning for the Christmas fair in Horncastle on Sunday 9th December.  It was agreed to stick with the tried, tested and ever popular chocolate raffle which not only raises funds for the Society but also draws attention to what we do and is the perfect opportunity to attract new members.  As ever we cannot do this without our supportive membership and appeal to you all to make a chocolate donation for our raffle.  All donations are gratefully received and you can either bring these along to the Annie Dixon talk on 21st November or drop off with BW, AC or JF.  Please note that donations need to be handed in by close of play on Wednesday 5th December as wrapping will commence on the Thursday.

 

Item 9.             Annie Dixon Talk

Just a reminder to all that this talk will take place on 21st November and will be presented by Colin Gascoigne, researcher of Annie Dixon. The Royal Acadamy have kindly given us access to a good number of pictures of Annie Dixon’s miniatures from the Royal collection but only with the ‘member only’ restriction so please remember that this will be held at Watson’s Yard.  If any of your friends would like to come along to this event then they will need to take out membership in advance of this.

Item 10.           Community Grant – Purchase of projector

MS had asked for this item to be added to the agenda but was then unable to attend the meeting.  She had provided some information on different projectors but those at the meeting did not feel qualified to make a decision on this and agreed to defer spending a not inconsiderable amount on this item for the time being. 

It was also questioned if such an expensive piece of equipment should be procured whilst there was uncertainty about the future of the organisation and how viable it was to continue without a Chair beyond the next year.

Item 11.           Any Other Matters

Vacancy for Chair: It was acknowledged that MS had done an exceptional job as Chair and has considerably expanded membership of the Society but in turn had turned this into such a big role that this is now having the negative effect of putting people off stepping forward to take on the role.

MS had already begun to reduce the amount of outside committees and organisations that she got involved with wearing her HHHS hat and has intimated that she will continue to work on the Archive and the Website and was even prepared to take on the role of Treasurer once she was no longer covering the role of Chairman and it was felt that the role is nowhere near as onerous as it may initially appear.

One idea on how best to move forward was to produce something similar to a job description of what is required by the Chairperson and then circulate this to all our members.  The Executive request that MS confirms what roles she will continue to cover and give advice on what remaining items would need to be covered by the new Chair other than the obvious one of Chairing the Executive meetings to enable a description to be drawn up.

Future Visit – Elton Hall:  MS had circulated details of Elton Hall in Peterborough prior to the meeting as a potential venue for a visit in 2019.  All agreed that this looks to be a wonderful venue, some had been there previously and fully recommend it adding that the gardens are equally as beautiful as the house.

Future Project:  AC had previously suggested that Stourton walled garden could be a potential venue for a future visit and since then AC and CC have agreed that the story about Stourton Hall would make a wonderful project.  CC felt there was so much to tell, not just about a lost country house at Baumber but also that of a wartime romance adding that more than one talk should be possible from all the material.  AC was able to give CC some contact details of people that may have photographs and would also be able to give her more background information about Stourton Hall.  All agreed that Baumber walled Garden would also be a potential venue for a future visit.


Item 12.           Date of next Meeting:

None of the meeting attendees felt able to Chair the next meeting and it was agreed to defer arranging this meeting until the new year by which time we hope to have circulated a job description and encouraged somebody to take up the role of Chairman.

 

 

Julie Bates

Executive Committee Minutes Secretary

Executive meeting 30th August 2018
Notes on executive meeting
Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held 
Thursday 30th August 2018 at 1415 hours at No. 28 Tudor Park, Horncastle

Present: Mary Silverton (MS) Chairman, Annie Clark (AC), Jean Forgham (JF), Chrissie Chapman (CC), Trevor Butterworth (TB), Michael Hieatt (MH) and Julie Bates (JB) Minutes Sec.  

Apologies: Ruth Addison (RA) 

Item 1. Apologies for Absence
MS accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 19/07/18 and Matters Arising (MA): IBCC Visit
Minutes of the previous meeting were accepted as an accurate reflection of what took place.  It was noted that the date in the heading of Item 2 on the previous notes showed the incorrect date of the previous meeting as 12/04/18, this should read 07/06/18.

International Bomber Command Centre (IBCC) visit Thursday 18th October – so far approximately 15 people have put their names down for this visit, please advise if you would like to come along – hopefully we can arrange a lift those who need transport. 

 There were no additional matters arising other than those already covered on the agenda for this meeting.

Item 3. Correspondence
Resignation of Visits and Speakers Representative:  JF will step down as visits and speaker representative at the next AGM.  She confirmed that all speakers have been booked for next year and is going to be around so able to help with any queries etc.  She has carried out this role for the last three years and whilst she has enjoyed the role she feels somebody else should come to the role with fresh ideas.  Everyone thanked JF for doing an excellent job and are happy she will continue as a member of the Executive Group. 

Invitation to speak to Photographic Society:  We have been invited to give a talk on Tuesday 9th October to the Photographic Society who would like to know more about what we do, they would then like to invite us back later in the year for them to give us an insight into their activities.  MS was happy to be involved in this but didn’t want to be alone and many of those that regularly help with the archives will not be available on this date.  AC volunteered to attend this and TB will try to attend also. 

Purchase of cupboard and tables:  Money granted towards the archives from the Masons has been used towards buying a further cupboard and two large folding tables which are really useful as there is often eight people working at the same time on a Wednesday morning as well as visitors popping in to find out more about the archives.

MS to meet with Paul Scott to talk about HLF grant towards Brown Signs

Item 4. Financial Report (RA)

RA has done quite a lot of work on the financial report and has broken it down to show what has been spent on what.  This shows an Income of £1,319.00 and Expenditure of 1,892.00 so minus £573 this year.  The current balance is £7,243.  MS confirmed that RA will continue as Treasurer until the AGM.  Mary, you said £572 but that doesn’t add up so one of the figures must be wrong by £1 – Will a copy of the report be available to send out with the minutes or are we just leaving it as it is. None of the other figures you quoted add up to either of the Income/Expenditure totals so am probably best not mentioning them in the minutes as these will only confuse unless I am able to list all the income figures and all the expenditure ones. Julie – just show income & expenditure so far this year and current balance.

Item 5. Planning Report (MH)
MH gave a brief report to the meeting and an update on current planning applications.  A copy of his report to follow.  

He confirmed he had written to express concerns of some of the signage on shop fronts within the  conservation area and the suggestion was that some probably do not have planning permission.  We were asked to advise of specific shops in order that planning could be checked so MH and MS have walked around the town and noted those shop frontages which were not suitable, those being the bright orange signage at the vape/mobile phone shop on West Street and the Pizza shop on Lawrence Street/Market Place.  Also the Pizza shop on Manor House Street though this was inside the windows and probably classed as moveable but worth checking. as these were really large very colourful posters and not in keeping with the area.  MH would also seek guidance on plastic windows and drainage on shops.  

MH would also get in touch with those responsible for Sustainable Urban Drainage (SUD) at Lincoln County Council for clarification on the Langton Hill drainage ponds.

Item 6. Roman Wall – Appointment of Executive member to sub-committee
A meeting was held on 22nd August to discuss fundraising for the repairs to the Roman Wall.  Sheila Jonkers (SJ) has done an incredible amount of work on this project to date getting to the point that a formal report has been written outlining what needs to be done as well as costings.  TB and RA were originally intending to attend this meeting but were unable to do so, however TB advised that Paul Scott was looking to set up a ‘Friends of the Church Quarter’ which he had suggested would include the Community Centre, Paddock and Roman Wall as well as the churchyard.  He had also suggested that responsibility for the Roman Wall was split three ways between the Rector, Church Warden and Diocese and was intending to incorporate the Roman Wall in his feasibility study.  It was agreed that this project has nothing whatsoever to do with Paul Scott who has had absolutely no input to all the hard work carried out over the last year, nor did he see fit to mention this to MS when he spoke with her the day before this Executive meeting.  In view of this information, it was felt impossible to progress the discussion until Mary had spoken to Sheila as it negated much of the decisions made previously. It was surprising that Paul Scott had not thought to mention this to Mary when he had seen her the previous day. It was agreed to continue as agreed at the meeting held on 22nd August irrespective of the possible overlap with the ‘Church Quarter’ project in view of the hard work carried out by our Members who had brought work on the Roman Wall further forward than any others had ever achieved in the past 20 years.  Mary, I appreciate you may wish to reword this – personally I would say it as it is but feel free to cut out/change etc.  Am I supposed to be sending a copy of the Roman Wall meeting notes out with the Exec mins?-Not necessary to send out report as it was for Executive.

MS felt that there should be an Executive representative on the Roman Wall sub-committee but it was agreed an acceptable alternative to this would be that the sub-committee provide regular reports to the Executive Group.  

Item 7. Christmas Event – update and consideration of venue
MS had circulated the festive menu from the Admiral Rodney and all agreed that this was an acceptable venue for the Christmas event on the evening of Friday 7th December.  A folk group have been booked who both talk and sing history and folk tales and come highly recommended by those who have seen them previously at U3A events.  The cost of the event is £22 per person and CC has kindly agreed to deal with bookings and already has a list of those wishing to attend.  Don’t put off booking to ensure you get a place, send cheques made payable to HHHS to Christine Chapman, HHHS Membership Secretary, 14 Lancaster Avenue, Horncastle LN9 5EW - Tel: 01507 525859.
Item 8. Preparations for replacement of Chairman – Appointment of people to various outside committees
MS reiterated that she felt there was a need for fresh thinking and out of more than 90 members there must be somebody who could take on the role of Chairman and she would step down in September.  

JF confirmed she would continue to look after speakers at meetings that she has booked up until the AGM adding that all speakers have been booked for 2019 so whoever takes on this role has time to get to grips with the role as well as time to plan the speakers for 2020.

MS has been standing down from a lot of things so there isn’t too much that needs to be covered by way of outside committees.  Basically there is the Armistice Day event at Stanhope Hall which is really just a case of setting up the timeline on the Friday evening which Graham Silverton would help with setting up - very little involvement needed otherwise.  As TB still sits on the ‘Friends’ Committee he doesn’t mind being the liaison for HHHS with SJ on the Roman Wall sub-committee.  It was confirmed that all we are doing is acting as fundraisers for the Roman Wall and CCM have accepted their responsibilities for the wall as part of the repairing lease with the diocese.

MS will still continue to work on the Archive and the Website but would not be Chairing any further meetings.  It was agreed that Executive Group members would take turn in hosting the meeting and whoever hosts will Chair that particular meeting, or by agreement.

JB would take on the role of preparing the agenda in advance of meetings and some thought needs to be given to responding to emails – currently only MS receives horncastlecivic@gmail.com emails and somebody else with the necessary knowledge to respond needs to pick up on these.

Item 9. Projects to be completed
MS will continue to work on the Mareham le Fen booklet which will be completed soon.  She confessed she had not sent out a newsletter for some time and CC volunteered to do this adding that she would only be able to do an electronic version to email out to members.  MS asked if 5 hard copies could be produced for those members who had no access to email.  CC would aim to produce a newsletter in time for Christmas.

Revision of booklet and guide plus information boards – a lot of work has already been done on this but the information needs to be revised etc – possibly something BW may feel able to pick up.

Pig Sculptures – a lot of work has been carried out by David Lawrence, a report has been done but this was put on the back burner at the time as there were a lot of projects and limited funding.  All felt this was a worthwhile project so somebody needed to progress this.

Once again, could we appeal to all members to please give some consideration to getting involved.  We appreciate everyone has limited time but fresh ideas are always welcomed and if lots of people help a little then we can continue to conserve all that is special about Horncastle.

Item 10. Approval of programme of speakers for 2019
JF gave an overview of the speakers she had approached for 2019 which all agreed was a very good interesting selection of topics.  The formal list will be circulated in due course but a brief overview is January – The Horse Fair, March – Mike Fowler (Railways), May – AGM, July – Archaeology around the Lincoln Bypass, September – Evacuees, November – 50 years of Horncastle and December – ‘Christmas Do’.

AC suggested a potential venue for a future visit would be to Sturton walled garden.  Sturton hall has long since been demolished but it was requisitioned during the war and was used for barracks and is where her parents met – her father hailing from Glasgow and stationed at Sturton.  The garden is now known as the Baumber walled Garden.

Item 11.  Grant Application
MS understands that each District Council has a budget of £1,500 for grant application money and felt it would possibly be worth applying for a grant towards obtaining a projector and screen.  She has started to complete the application form but was astounded to learn from CC that her projector cost £1,800 which was why CC was cautious about loaning this out, especially with the cost of replacing bulbs.  It was agreed to request £500 with a view to obtain a second hand projector but in the meantime agreed that if ever we needed to loan CC’s projector then we should pay something towards the use of this to help towards her maintenance costs.

Item 12. Any Other Matters

There were no other matters.


Item 13. Date of Next Meeting – 25th October 2018 CC will host and chair this meeting. Future Exec meetings will be diarised.

Julie Bates
Executive Committee Minutes Secretary

The history of Myers Bakers
Brief report on the talk by Michael Myers 19th Set2018
Members of Horncastle  History and Heritage Society and their guests  were thrilled by a real local success story when Michael Myers  of Myers Bakery spoke of the history of their business over four generations.

The story started in 1901 when Michael's Great Grandfather Charles purchased a mill and bakery in Alford was soon to bake the first of their now famous plum loafs. The business prospered but 31 years later his son Lewis appeared to take a side step and bought a store in Southrey. Soon the family returned to their true calling when they purchased the bakery and store in Mareham Le Fen. The business in time was passed to the well remembered Derek Myers  and in 1969 the current bakery in the Bull Ring  was purchased.

Without giving away all the secrets Michael described how their plum loafs are made illustrated by a BBC "Countryfile" film made in Horncastle. The listeners were amazed to hear that today  the apparently small shop employs 36 staff and that  their ubiquitous plum loaves are sold in vast numbers all over the UK with about 50% of orders being placed on- line.The family  business has expanded into other areas to include a deli , a tea shop and interior decoration store all to the great benefit of the Town.

The evening concluded with a free tasting of the Myers' wares including their tea loaf. 
Horncastle History & Heritage Society – Minutes of a Meeting of the Executive  Commitee held Thursday 19th July 2018 at 1415 hours at No. 28 Tudor Park, Horncastle
Present: Mary Silverton (MS) Chairman, Annie Clark (AC), Ruth Addison (RA), Bob Wayne (BW), Trevor Butterworth (TB), Michael Hieatt (MH) and Julie Bates (JB) Minutes Sec.  Apologies: Jean Forgham (JF)  and Chrissie Chapman (CC)
Item 1. Apologies for Absence MS accepted apologies from those members detailed above.
Item 2. Approval of Executive Minutes 12/04/18 and Maters Arising (MA) Minutes of the previous meetng were accepted as an accurate refecton of what took place. 
BW and MS had met with the gentleman from Crawley who’s family were gallery players in St Mary's church in the 18th century.  He brought with him two wind instruments that had belonged to his ancestors as well as a music book.  Unfortunately we do not have facilites to exhibit the instruments which are museum pieces so have asked the church to be custodians of these, we will however retain the music book within our archives.  
They also met with a gentleman from the South of England who has a lots of family connectons with Horncastle, partcularly with the pubs of Horncastle.  He had a lot of notes and documentaton relatng to the navigaton of the canals which he has kindly donated to our archives. 
Both were very interestng and enjoyable meetngs resultng in additonal material for our archives.
 There were no additonal matters arising other than those already covered on the agenda for this meetng.
Item 3. orrespondence MS advised there had been little correspondence.  We had applied to HTC  for a grant to help with leafets and the Blue Plaque unveiling event and MS had received a cheuque for 200 which had covered a great deal of the costs for which we are very grateful.  The only other correspondence was from EMACHS, an organisaton we are members of, simply to advise of a proposed database and their postponed AGM.
Item 4. Financial Report (RA) RA advised the current balance is 27,607.78.  She then announced that she is resigning as Treasurer as she feels she is not able to carry out this role properly, not living in Horncastle, and is basically doing book-keeping.  This came as quite a bombshell in view of other items on the agenda (notably Item 13).  RA agreed she would be happy to maintain the books on a regular basis and provide reports for the Executve meetngs if she was unable to attend the meetngs for the immediate future but felt that bank statements should go to MS for the time being as she currently holds the cheque book – it not being practcal for RA to hold the cheque book owing to her locaton outside Horncastle.  Ideally the Treasurer needs to be based in Horncastle and have both the cheuue book and bank statements in order to be able to reconcile the statements as these are received.  RA did agree to sort out the paperwork for Gift Aid.
Item 5. Planning Report (MH) MH read his report out to the meetng and gave an update on current planning applicatons.  A copy of his report and that from the previous meetng to follow.  Apologies for not sending this sooner but MH had not been able to prepare the previous report for circulaton prior to going on holiday.  
Items of note were that the former health centre had now been demolished and the foundatons removed.  One of the conditons had been that an archaeologist had to be on site during this period but very little had been found, only small samples of Victorian pottery, no Roman artefacts!
MH noted that the planning applicaton for 7 Market llace had been refused and MH would write to express our disappointment.  He would write separately to raise concerns of signage displayed at some shops, partcularly some which are bright orange, and all agreed that the Jewellery shop grills looked so much better compared to how the property looked before and were unable to understand why they have been told to remove these.
Item 6. Membership Report (  ) CC was unable to attend the meeting but had been keeping the Executive Group up-to-date on the current status of renewals.  We were able to identfy those lapsed members who had indicated they would not be renewing their membership, mainly as they were moving away from the area, and these would be deleted from our database forthwith in line with current legislaton.  MS will follow up one lapsed member who is under the impression they have renewed their membership by Standing Order but have not shown up on our bank statements.  RA agreed she would provide a list of the dates that people have set for standing orders so this will make it much easier to follow going forward.  
CC had advised prior to the meetng that it is her intenton to stand down as membership secretary at the next AGM so please come forward if you feel you would be able to help with this. As many of our members have now set up Standing Orders for their membership renewal there is not a great deal of work involved, mainly maintaining records and advising the Executve Group of changes to address/email etc to ensure members contnue to receive minutes and noticatons etc.
Item 7. Feedback from Annie Dixon eient and any proposals for future publicity MS advised that the Annie Dixon event had gone very well with only one negatve comment that the Blue llauue was erected on the garden wall rather than the house itself but we have to respect the wishes of the owners of the property and are grateful for them not only giving permission for the plauue but also for ofering the use of their garden for what was a lovely garden party.  Our latron Francis Dymoke performed the unveiling ceremony admirably and presentatons were made to Colin Gascoyne and Sally Bryce-Gordyne as well as the latron.  A very big thank you to all those who helped with preparaton – erectng maruuees etc and baking lovely scones and meringues and to those that helped on the day serving teas and making sure everyone had a lovely afernoon.
Dawn Haywood from The Usher Gallery brought along a miniature of Mary Tennyson painted by Annie Dixon which was beautfully done and admired by all who had the opportunity to see it.  It had been a conditon of The Usher Gallery that we had to cover the cost of Dawn’s expenses for her to be allowed to bring this to the unveiling and we are very grateful to Streph Gascoyne who kindly paid these expenses rather than it come out of our funds.
MS was disappointed that there was no representaton from the Town Council at the event.  She had received very little response to the invitatons she sent though the Mayor, Mayoress and Town Clerk had indicated they would attend but were then unable to do so.  MS will put something in Civic Voice about the Blue llauue.
We had already made the decision to postpone the talk on the Horse Fair planned for 01st November and replace this with the talk on Annie Dixon to coincide with the Blue llauue and, as this talk is only open to members owing to restrictons placed upon us by The Royal Acadamy, it has been agreed to hold this at Watson’s Yard.  The Royal Acadamy have kindly given us access to a good number of pictures of Annie Dixon’s miniatures from the Royal collecton but only with the ‘member only’ restricton so if any of your friends would like to come along to this event then they will need to take out membership in advance of this.
Other suggestons for a Blue Plaque in Horncastle are Connie Lawcock (Sufragette) and Thomas Sulley (Artst).
The only other publicity to note was that HHHS had attended the garden party at The Manor House and a lot of interest was given to the history table which was in stark contrast to the other stalls there.
Item 8. Roman Wall – fundraising and consideraton of use of Society’s account MS was concerned that very few donatons had come in for this project, no donations were made at the garden party event and so far only £243 of the £20k plus needed have been raised and £205 of this has come from us.  TB queried if the Roman Wall was a HHHS project or the Community Centres.  MS felt that money should come into the HHHS bank account but shown separately, speciic for the Roman Wall.  TB felt if we were to be fundraisers that this becomes our project and suggested it should have a separate bank account for the Roman Wall.  The Roman Wall is listed as a natonal monument and its conservaton is important and it is our duty to protect it.  The queston was raised as to who actually owns the wall – BW said it belongs to the diocese.  It was agreed to contact Sheila Jonkers with a view to holding a meeting with all interested partes to find a way forward.  Both TB and RA said they would attend. 
Item 9. Towns Armistce celebratons – role of Society and  allocaton of work iniolied MS volunteered to loan two reference books for this event and as a result of this we now only need to put up the time line used previously and create eleven slides showing pictures of those who we found afer the book was published.  Help will be needed on the evening of Friday 9th November to put up the tme line, please advise if you are able to give some itme to help with this.
Item 10. Christmas Event Update MS has not yet received the Christmas menu from the Lord Rodney and no other updates at this tme.
Item 11.   WI Visit 1st July BW advised the meetng that the visit by Retford WI History Group went well, all enjoyed their visit and made a very generous donaton of £100 to the Society.  They have also invited us to visit them in the future which may be worth giving some thought to for future visits.
Item 12. Proposed visit October
Some discussion took place as to whether we should carry on with the proposed visit to Heckington windmill owing to the fact that the top of the windmill is closed and the tea Rooms are no longer accessible.  A suggeston was made that in view of the popularity of the talk given by the IBBC on Wednesday evening, as well as the RAF being very topical at the moment, that we should perhaps visit the IBBC in October and maybe visit Heckington some point in the future.  All in attendance at the meetng agreed with this suggeston.
Item 13. Preparatons for replacement of  Chairman
MS is deinitely standing down as Chairman and will do so from September.  She feels we should agree that whoever takes on the role of Chairman now and going forward should only hold the positon for five years which will ensure that new energy and ideas are brought in to invigorate the Society.  She is happy to contnue working with the archives and looking afer the website, she is even happy to take on the role of Treasurer once she has stepped down but the fact remains that afer the August meetng we will no longer have a Chairman.  All members are urgently requested to give some thought to taking up this role – MS is happy to chat with anyone to allay any fears they may have about what is involved and, if wanted, give advice and guidance but she is equally happy to just step back and leave the new Chairman to run the Society their own way.  There is no requirement to do things simply because this is what we have always done and whoever takes on this role will have the freedom to expand and grow the Society how they see it.  If nobody does come forward then we will NOT have a Chairman afer the next meetng in August and therefore unknown how long the Society will be able to contnue so can only hope that at least one of our growing membership will see it to take on this role.
Item 14. Any Other Matters
MS advised that Dr Ellin had given his time free of charge to give us an insight to the IBBC on Wednesday evening and we raised £20.7 in donatons for the IBBC from those in attendance and the Committee agreed up to make this up to a total of £60 from the Society. 
Item 15. Date of Next Meetng – 30th August 2018
 
Julie Bates Executive Commitee  Minutes Secretary
INTERNATIONAL BOMBER COMMAND CENTRE
Talk by Dr Dan Ellin on the IBCC
Dr Ellin gave an extremely interesting talk to the Society on 18th July 2018 about the content of the Centre and the research done in order to bring it all together.
 Minutes of a Meeting of the Executive  Commitee held Thursday 7th June 2018 at 1415 hours at No. 28 Tudor Park, Horncastle
Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW),  Trevor Butterworth (TB), Michael Hieatt (MH) and Julie Bates (JB) Minutes Sec.  Apologies: Chrissie Chapman (CC) and Ruth Addison (RA) 
 
Item 1. Apologies for Absence MS accepted apologies from those members detailed above.
 
Item 2. Approval of Executive Minutes 12/04/18 and Maters Arising (MA) Minutes of the previous meetng were accepted as an accurate refecton of what took place.  There were no matters arising other than those already covered on the agenda for this meetng.
 
Item 3. Correspondence MS advised there had been a number of contacts made via the website and that she and BW would be meetng with a gentleman from the South of England on Saturday who has a lot of informaton on the canals.  Also a gentleman from Crawley has been in touch who’s family originate from Horncastle.  He advised that in the 18th century his family were gallery players in St Mary's church before the organ was installed.  He will be visitng the area, bringing with him an instrument used in the 18th century, and has arranged to meet with MS.
 
Item 4. Financial Report (RA) RA was unable to attend the meetng but advised there had been no change since the AGM.
 
Item 5. Planning Report (MH) MH read his report out to the meetng and gave an update on current planning applicatons.  A copy of his report to follow.
  
Item 6. Membership Report (  ) CC was unable to attend the meetng but had discussed the current situaton with MS who advised that whilst a lot of people have renewed their membership there is stll a number of people that have not yet renewed, many of which have indicated it is their intenton to do so but have not yet paid their subscriptons.  It was agreed to write to those who have not yet renewed giving them the opportunity to do so before we are obliged under the new data protecton legislaton to remove their details from our database.
 
Item 7. Feedback from AGM and fnancial queries MS confirmed that Marilyn Hieatt had stood down at the AGM owing to her many other commitments.  The Executve Group fully understand her need to stand down and expressed their thanks for all her hard work over the years.   
MS had met with RA to discuss points raised at the AGM.  RA is going to show monies generated from organised talks/meetngs separately going forward.  It was noted that membership fees barely cover insurance costs and that there are costs involved with the meetngs such as room hire/covering speakers expenses etc.  It was therefore agreed that we will contnue to make the reduced charge to members at meetngs this year and, if there is a substantal excess generated, will review this at the next AGM.
RA agreed to complete the necessary Gif Aid paperwork and explained that as the Society do not hold any assets then there was not a requirement to produce a separate balance sheet adding that her husband, a qualified accountant, had checked over the informaton produced for the AGM.  The financial report had also been audited prior to the AGM by Richard Darcy who has taken over the role of Independent Examiner and confirmed that the role of Independent Examiner has to be changed every three years.
As there were no volunteers to take on the role of Chairman or Vice-Chair the Committee agreed to approach an Executve Member to take on the role of Vice-Chair.  MS has carried out the role of Chairman for a number of years and is becoming increasingly busy looking afer the archives and there is now a real need to have a Vice-Chair to shadow her and have the ability to take over in an emergency.
 
Item 8. Implementing change of Trustees and additonal signatories for cheques. MS has amended the list of Trustees and registered her husband Graham Silverton as a Trustee on the Charites website who have kindly sent him a welcome pack outlining the responsibilites of a Trustee and confirms there are no confict of interest issues.
It was confirmed that TB would contnue as a signatory and that JB, JF and Ashleigh Bird have also been added as signatories.
 
Item 9. President and Patron – scope etc. MS will add TB as President on the headed notepaper.  TB will contnue to attend Executve meetings and help out where he can.
 
Item 10. Annie Dixon Plaque, proposals for unieiling MS has ordered the blue plaque and a date has been set for unveiling this on Saturday 14th July at 2.30 pm.  MS has applied for a grant from the Council towards cost for the unveiling and afernoon tea and will be sending out invitatons to members as well as a number of others such as Official Patrons, Town Council, Town Clerks, Mayor and District Councils.  There will be a strict RSVP for 1st July.
It was proposed that our Patron should be asked to do the honours and unveil the plaque on the day but a volunteer is needed to oversee the catering arrangements.  The proposal is to keep this quite simple such as tea, cofee, Prosecco, sof drinks, scones and raspberries with cream – meringues would be a most welcome additon if Sally can be persuaded to make these.  Volunteers are needed to make scones as well as to help out on the day serving drinks etc! 
BW will loan a boiler and agreed to ask the Community Centre if we can loan their large tea pots, cups and saucers.  It was agreed to obtain plastc cups, wine glasses and paper plates to reduce the amount of washing up etc – MS will get these.  
MS has a small marquee and it was suggested that this should be put up in the garden the day before the event.  It was also agreed there should be a meetng the week before the event to confirm who would be doing what, also agreed that those helping on the day itself should arrive for 12.30.
 
Item 11.   Preparatons for  coffee Evening and Bomber  Command meeting Keith Sellars is arranging a raffle for the Coffee Evening, Wednesday 13th June, 7.30 pm at Watson’s Yard.
MS has contacted Dr Dan Ellin again and is waiting for him to get back to her to agree arrangements for his talk on setng up Bomber Command at Lincoln scheduled for 18th July at the Admiral Rodney.
 
Item 12. Christmas Event Update.
MS confirmed that she had booked a Lincolnshire Folk Group last year and would get back in touch with them to confirm there are no issues with the booking made for 7th December.  The Admiral Rodney will send their Christmas menu as soon as this is available and it was agreed that if their room was available and the menu was a reasonable cost it would be preferable to trying to organise our own catering allowing all to relax and enjoy the evening.  It was unsure if we had already made a reservaton for the Community Centre and MS would check this.
 
Item 13. WI Visit 1st July
Retford WI will visit on 1st July, a number of 30 visitors are expected and will meet in the market place at 10.30.  HHHS members will be taking them on a walking tour of the town showing them all the places of historical interest.
 
Item 14. Proposed visit October
It was unknown if the top part of Heckington windmill would be open to the public though it should stll be working and this would not detract from our proposed visit and they can provide lunch.  JF has contact details for Heckington windmill from her U3A History Group and would contact them to confirm our visit on 17th October.  It was agreed that we would travel by car and meet there rather than try to organise a coach.
Item 15. Any Other Matters.
 
MS had spoken with Paul Scott ree visits and understood that the Church Friends would be holding a garden party at the Manor House on 23rd June.  It would be good to have a History table there and MS will ask Sheila Jonkers if she would feel able to attend.
Heckington Show will be held on 28th and 29th July and SJB would not be attending this year and have asked if we would be interested in this.  Somebody would be needed for both days and MS felt it unlikely anyone would be able to give two consecutve days of their tme and it was agreed to decline this ofer.
MS suggested we might look to obtain a Blue Plaque for David Robinson with a view of erectng this where his family business was based.  All were in agreement to this and BW added we might also consider obtaining a plaque for Henry Lunn.
 
Item 16. Date of Next Meeting – 19th July 2018
 
Julie Bates
Executive Commitee  Minutes Secretary
President appointed
The Society has elected to have a president for the first time.In recognition of his many years of hard work for the Society, Trevor Butterworth MBE was asked and we are pleased to say accepted this position

Town conservation society elects first President.

The recently held Annual General Meeting of Horncastle History and Heritage Society was made significant by the members electing their very first president. Trevor Butterworth has been an active member and officer of the group for as long as most people can remember, a past chairman he has only just relinquished the post of secretary. 

 Trevor Butterworth, President

 Earlier in the year the Society was honoured when Francis Dymoke agreed to become their patron. In her report the Chairman Mary Silverton thanked Trevor and the committee for their support and noted that the past year had been particularly successful with the membership rising from 78 to 95. During the year the Society had found a new home for its archive at Watson’s Yard, West Street thanks to the generosity of the Photographic Society.

The Town archive which is now tended by 8 volunteer members has received major boost project with the receipt of a large quantity of material from the collection of the noted local historian David Robinson. Sadly David a "Town Boy” and a long time supporter of the society died last year. Mary also noted the loss of the long serving treasurer David Platt earlier this year.

As well as the well attended bi-monthly meetings held at the Admiral Rodney the Society had organised a number of activities most notably a trip to Ayscoughee Hall and the Spalding Gentlemen’s Society. The Society will be actively engaged with the Town’s Roman wall project and the Armistice Celebrations in November.

The election of officers resulted in Mary being re-elected as Chairman, Julie Bates, Secretary, Ruth Addison Treasurer and Chrissie Chapman Membership Secretary.

Submitted by Bob Wayne 

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 12th April 2018 at 1415 hours at No. 28 Tudor Park, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW), Chrissie Chapman (CC), Ruth Addison (RA), Michael Hieatt (mH) and Julie Bates (JB) Minutes Sec.

Apologies: Trevor Butterworth (TB) and Marilyn Hieatt (MH).

Item 1. Apologies for Absence

MS accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 22/02/18 and Matters Arising (MA)

As JB was on holiday MS had taken notes at the previous meeting but was then unable to type up the formal minutes owing to moving house. Please accept our apologies for the lack of formal minutes but I am sure you will understand the circumstances that led to this. MS produced a brief note of the meeting held 22/02/18 ahead of the meeting (attached) which were accepted as an accurate reflection of what was discussed at the meeting. There were no matters arising from these notes.

Item 3. Correspondence

The Society for Lincolnshire History and Archaeology (SLHA) have produced a leaflet for a forthcoming event entitled ‘Fighting Monks – The Antics of the Knights Templar’, a day conference which will include a computer generated reconstruction of Temple Bruer. This will be held on Saturday 19th May 09.00 – 16.30 hrs at The Banovallum School, Boston Road, Horncastle LN9 6DA. For further information and costs please visit their website www.slha.org.uk or call their office 01522 521337.

The Photographic Society will hold its annual exhibition at Watson’s Yard on 20th, 21st and 22nd April and HHHS members have an open invitation to view the exhibition on the evening of Thursday 19th April at 7pm.

Roman Wall Fund - HHHS had agreed to make a donation previously and MS confirmed that she had sent a cheque for £250. £200 of this from HHHS and £50 previously donated by Ron Pearce for this project.

Tony Trevor has kindly donated a copy of his new book looking at three cinemas (Spilsby, Market Raisen and Horncastle) to HHHS in thanks for our help with archive material.

Item 4. Financial Report (RA)

RA advised the end of year balance (end of March) was £8,475.08 though there were a few cheques that have still not cleared, none of which are for a significant amount. Annual accounts have been prepared and will go to be audited by Richard Darcy on Sunday 15th April. RA pointed out that the accounts were not currently distinguishing between money generated from organised talks and other fund raising such as the Christmas market and it was agreed to do this going forward. Similarly it was agreed to identify income from Grants and other income separately where possible in future. It was acknowledged that a receipt for £200 was missing which related to book binding. MS will try to find this but it was agreed to submit the accounts without it if necessary.

Item 5. Planning Report (mH)

mH read his report out to the meeting and also advised of a new planning request which was a change of use to the ground floor of the Punch House from a bar to a retail unit for Age Concern incorporating an access centre and office.

mH will combine this planning report with the report discussed at the previous meeting and this will be circulated in due course.

Item 6. Membership Renewals and Protocols

Membership renewals are now due (as of 1st April) and a letter will be sent out to all members in due course. It was agreed that membership fees would remain at £10 single and £12 family, noting that those who have taken out membership from December 2017 will not need to renew until April 2019 – basically they will receive a few months free membership as it would be impossible to manage renewals on an individual basis thus a fixed membership renewal date. It is hoped that a Standing Order form will also be circulated with the letter which will considerably reduce the amount of administration work connected to those members who agree to making this annual payment automatically directly from their bank account. You will be able to renew your membership at the forthcoming meeting (railway branch lines talk) to be held on18th April, 7.30 at the Admiral Rodney or at the HHHS Annual General Meeting to be held at Watson’s Yard on 16th May.

Item 7. Preparation for AGM and positions on Executive

MS advised the agenda for the AGM on 16th May would mirror that of the previous year but the meeting will be held at Watson’s Yard. It was agreed it would be helpful if a further senior member of the Society was also able to sign cheques as it was difficult if only two people were signatories should one of these be on holiday etc. It was also acknowledged that the list of Trustees needed to be updated as some of those listed are sadly no longer with us.

MS suggested some new roles were also needed, we still need to find somebody with computer expertise and she felt it would be a great asset to have a role of Project Coordinator to keep all the various projects running smoothly. In addition she hoped somebody might volunteer to take on the role of Vice Chair of Executive to take on running of meetings in her absence to cover for holidays etc. These roles will be discussed at the AGM with an overview of what is required for each role. BW proposed that TB be offered the role of Honorary President of the Society at the AGM, a non-executive role, in recognition of all his efforts and hard work over the years. There was unanimous agreement to this proposal.

Item 8. Updates on shed at Watson’s Yard, Annie Dixon Plaque and Mareham Memories

Shed at Watson’s Yard: MS was keen to progress this before the Photographic Society Exhibition as they will need to use some of the HHHS rooms which are currently housing the shed in boxes! BW apologised for not getting this done sooner owing to the particularly bad weather over the winter and it was agreed to progress this on Monday 16th April. MS would contact others who had offered to help build the shed and arrange for them to meet at BW’s home at 09.00. mH advised he has another diary commitment but would be free to help from 11.30 onwards. mH to ensure he gives BW the key in advance.

Annie Dixon Plaque: MS advised that this was progressing very well and she circulated the first draft of the leaflet outlining the achievements of Annie Dixon. Whilst the draft leaflet showed a drawing of Annie Dixon Colin Gascoyne has since located a photograph of her and is currently in the process of obtaining a copy of this from the National Records. Once finalised the leaflets will be printed and made available via the library and other tourist outlets. It was felt worth having a thousand leaflets printed as the cost is likely to be only marginally more than having 500 printed.

Three quotes have been received for the Blue Plaque, these being £360, £300 and £196 from a company in Derby – a draft design was circulated at the meeting for approval. There does not appear to be anything to distinguish the difference in these plaques to warrant the vast difference in cost, all being made of aluminium with raised lettering and it was agreed to go with the company in Derby and also agreed that this would be fully funded by HHHS. Conservation Planning Permission has been obtained and permission has been given by Sally Bryce-Gordyne to erect the sign on her property. Sally has also kindly offered the use of her garden for the unveiling ceremony (date still to be agreed but hope for a date during the summer months).

Annie Dixon exhibited 220 miniature portraits during her lifetime, mostly in the National Portrait Gallery and the Royal Collection, and worked all over Europe including Sandringham for Queen Victoria. All in all this has been a very exciting project to work on with lots of other organisations freely giving advice and access to historical documents.

Mareham Memories: Helen Huthwaite has done a wonderful job collating and coordinating information in order to produce a booklet but MS has not yet had time to look at costs etc.

Item 9. Feedback on Holmleigh presentation and suggestions for other subjects

The Holmleigh presentation went really well with complimentary feedback received from those that remember life at Holmleigh and congratulations were given to all involved in putting this together.

It was suggested that CC and MS could perhaps do something on Annie Dixon and it was agreed the 21st November 2018 meeting slot would work well for this and we could move the Horse Fair topic to early 2019. The National Portrait Gallery have given HHHS access to slides of Annie Dixon’s works and these are currently being put onto a PowerPoint presentation. MS pointed out that this meeting would need to be a members only event owing to copyright laws as HHHS only have permission to use these slides for their own use and not for general public display/ publication.

Item 10. Proposals for speakers and outings, Christmas etc

The group discussed possible topics for meetings in 2019. MS advised these are usually January, March, May (AGM), July, September and November. Suggestions made were:-

The Horse Fair talk early in the year as moved from November 2018

Ken Argent – talk about evacuees

Len Sutton - RAF

Alan Stennett - 100 years of farming

BW suggested a talk on ‘Horncastle 50 years ago’ a ‘then and now’ as this was within living memory for many and could generate a lot of interest. If this took place around August it would tie in nicely with the gala and could also encompass the walking race. MS said it would need to be held in July or September to tie in with the meeting dates adding ideally it would need a team of six people to break it up, for example one talk on businesses, one on recreation, one on crime and Lincolnshire murders, one on schools etc.

Proposed visit to Heckington Windmill – BW had heard that more dry rot had been found in the windmill so it was unlikely the top part of the windmill would be open to the public though it should still be working. It was agreed that this would not detract from our proposed visit.

Coffee evenings – it was agreed that informal coffee evenings could be held every other month at Watson’s Yard probably starting in June.

Item 11. Any Other Matters

David Lawrence had been working on designs for a small conservation area off The Wong. The idea had been for Pig Pens with life size silhouettes of pigs in a similar style to the Horse silhouettes in Horncastle. However, on inspection of the site it was discovered to be in a very poor condition. Though the weighing scales themselves were not too bad, the pavement needs re-laying, walls repairing, etc, and he has estimated that the cost could be anywhere between £5 – 20K. Whilst it was felt this was a worthwhile project and would drastically improve the area it was agreed to put this on hold for the time being whilst funding is investigated.

Roman Wall – MS, Sheila Jonkers and Dr Ian Marsham had met to discuss the report on the condition of the wall compiled by Dr David Watt, Chartered Surveyor. In historical terms this wall is amongst the most important structures in the country and has been on the at risk list for many years but conditions over the winter have made matters even more urgent. A public meeting will be held at the Community Centre on Sunday 28th April at 2pm to discuss the urgent work required and how this could be funded – a copy of the document with further information and format of the meeting has been circulated to members.

Armistice Celebrations – events went well with a display of WW1 artefacts on the Friday evening. MS advised that a further memorial has been found after production of the book so she has produced a document to include all those missed by the book. This will be kept at Watson’s Yard available for viewing.

Item 12. Date of Next Meeting – 24th May 2018

Julie Bates

Executive Committee Minutes Secretary

Apologies: Bob Wayne, Julie Bates, Chrissie Chapman, Marilyn Hieat, Ruth Addison

Minutes 11/1/18 – Correct -no matters arising

Correspondence – Cheque for £500 to be presented by Masons on 15th March. WW1 Book presented to Banovallum School and very well received.

Financial Report : End of January £7855.70 in bank. Paymented for shed, plaques and signage to go out.

Planning – See attached report from Michael Hieatt

Revised date for Mike Fowler talk : proposed offer two dates 18th April and 17th October. Check Rodney for availability,

Coffee evening feedback – about 25 attendees for first one and very well received with lively debate.

Asset Transfer from ELDC – discussed briefly and supportive but awaiting more information from internet.

Armistice Celebrations – Mary & Helen attended a meeting and offered assistance. Not expected to have to do too much as seems well in hand and strongly supported by the schools and other groups in the town. Delegated to Helen Huthwaite who will keep us informed. Volunteers will be needed to help on actual weekend which is 11th November.

Holmleigh presentation – Jean & Ann are selecting some memories to be read out. Staff and History now complete.

Outings this year : Nottingham – contact their civic society, Hull, Heckington Windmill, Grimsby Fishing Museum, Chrissie to be asked about Revesby Abbey

Any other business: Retford WI confirms visit 1st July – hereat 10am for 1.5 hours max. Parking available on Industrial estate.

HOLMLEIGH CHILDRENS HOME
Talk on the life and times of the children's home in the town

A fascinating piece of the Town’s recent history is to be  the subject of the Horncastle History and Heritage Society’s  next meeting on Wednesday 21st March 2018.

Holmleigh an all new children’s home on Mareham Road was built in 1934 and over the next 34 years became home to hundreds of children. The thirties was a still a period of recession and poverty, a period with a less developed health service and of course World War ll leaving the authorities with responsibility for homeless children of all ages. 

The presentation will reveal the lifestyle and later careers of the young people. On the face of it the authorities did their best, dividing the site into 11 cottages each one run as a family unit but did the residents’ memories confirm that? The presence of the home obviously impacted on the Town’s facilities and local schools, how well were the young people assimilated into the community?

Everyone is welcome to what will a thoroughly interesting evening to be held at the Admiral Rodney Hotel starting at 7.30pm - Entry Members £2.00, Guests £3.00.

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 11th January 2018 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW), Trevor Butterworth (TB), Michael Hieatt (mH) and Julie Bates (JB) Minutes Sec.

Apologies: Marilyn Hieatt (MH), Chrissie Chapman (CC) and Ruth Addison (RA)

Item 1. Apologies for Absence

MS accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 30/11/17 and Matters Arising (MA)

It was agreed the Minutes were representative of what had been discussed at the previous meeting and no changes were made.
Christmas Market Shop Front – for a number of reasons outside our control it was not possible to project the slide show as planned. Peter Foster was not able to be there to open the shop up and also wanted assurance that somebody would watch over the shop all day. As our stall had been placed in the market square and not in the expected position outside the shop we were unable to give this assurance and took the decision to abandon the slide show.

Item 3. Correspondence

There had been little correspondence over the Christmas period but MS had just received a letter asking for our preference of dates for the 2018 Christmas Market. The dates offered were 2nd or 9th December. All agreed MS should advise 2nd December as being our preferred date though accept that as it will be the majority vote it could still take place on the 9th depending on others.

Item 4. Financial Report (RA)

RA was unable to attend the meeting but advised MS the current balance was £7,803.20. There are no outstanding large bills though some purchases were planned and in the pipeline.

Item 5. Planning Report (mH)

mH read his report out to the meeting and also advised of a new planning request which was to build two new houses on the site of the Old Vicarage, Spilsby Road – this was further identified as Martins Yard which is a brownfield site.

The planning report will be circulated in due course.

Item 6. Consideration of membership cards in view of large numbers

CC and MS both agreed that producing membership cards would be quite time consuming and even if produced, not everyone would necessarily remember to take to meetings which could cause further confusion. It was decided the simple solution was to take a printed list of members to meetings (in alphabetical order) and simply tick off those members in attendance. MS asked for a volunteer to do this at the door, as well as taking entrance fees – members to be charged £2, non-members £3. AC agreed to do this on a trial basis at the meeting being held this coming Wednesday evening 17th January which MS felt may well be the busiest meeting of the year. [Post Meeting: Unfortunately it has been necessary to cancel this meeting at short notice owing to ill health of the speaker Mike Fowler. Please accept our apologies for any inconvenience caused].

Item 7. Coffee evening idea (MS)

MS felt that whilst the arranged meetings with speakers (every two months) were enjoyable to both members and non-members, which is evidenced by the number of attendees, she also felt that a number of members missed the opportunity to simply sit and chat informally. She suggested having an informal members only coffee evening once per month at Watson’s Yard in between the other meeting dates with no arranged speakers but perhaps some suggested topics to chat about.

All agreed to a trial run with a number of items on display and TB said he would be happy to take his slides along. There would need to be a small charge for these coffee evenings as per our agreement with the photographic society and agreed £2.50 to cover this along with coffee/ biscuits etc.

Item 8. Christmas Market and Party - feedback

Despite the cold wet weather we made £380 at the Christmas Market (inclusive of sales). Thanks were expressed to all those that gave up their time and froze for the cause!

The Christmas party went quite well and MH had done a fantastic job decorating the room which looked absolutely wonderful – all expressed their thanks to MH for all her hard work. It was felt that the hot buffet had been a bit of a let down and it was agreed that some thought needed to be given to catering at this years event.

MS confirmed that the entertainment was already booked for Christmas 2018 and she had also booked the Community Centre but this need not stop us looking at alternative venues. In the past we have gone to different places of interest but it was acknowledged that many people do not like travelling at night and felt best to stay local to Horncastle. All agreed we do need to look at what we do for catering this year with a suggestion of self catering with just two or three choices.

Item 9. Update on shed at Watson’s Yard (BM & mH) and proposal to buy new cupboard

MS has sent information of the 8 x 10 green and grey metal shed to Gary at the photographic society for their approval - once approval received an order will be placed. MS asked BW and mH if they would jointly take this on as a project and get this installed asap adding that as a result of all the publicity there has been a significant increase in the number of donations of material to the Society and she is rapidly running out of space.

MS would need a confirmed date for erecting the shed in order that she can send out a request for volunteers to help and it was agreed to ask Friskneys if we could possibly have the shed delivered to them in the first instance which would make things easier as space is restricted on the site itself and would also be very difficult to make a delivery to the site – much easier to move in pieces as it is being erected and also much easier to agree on a date to carry out the work once the shed has arrived. TB advised that he had a number of surplus slabs which could be used to improve the height of the base of the shed.

It was agreed that once approval had been received from the photographic society that BW and mH would place the order and arrange the delivery address etc. MS has been receiving various discount emails following her initial enquiries but so far not on the shed we actually want to order but will forward on to mH and BW if such an offer is received in the meantime.

MS advised her intention to order a new cupboard costing £199 for the archives adding that she would be providing a table free of charge which would be large enough to use for small meetings as well as being able to use when sorting archive material.

Item 10. Installation of Plaques for Planters

MS was now in possession of 8 x ‘Provided by Horncastle Town Council’ and 8 x ‘Maintained by HHHS’ plaques but unfortunately the smaller plaques are the wrong way round – they are landscape but should be portrait. These will be redone and once received she asked BW and mH if they felt able to install these, adding that she would be able to source the required adhesive.

Volunteers will be needed to help look after the new planters and MS also needs to find somebody to look after the one that Dorothy does. mH felt anyone volunteering should be advised that they will need to water them regularly adding that MH gets worried when they don’t get watered.

It was noted that the Town Council were now looking after the pump on Boston Road (opposite The Wong). They will put a fence around it and were looking to install a plaque explaining the history of the pump. This and the other pump in Albert Street were originally used to water the horses.

Item 11. Publication of Mareham Le Fen memories

Helen Huthwaite has done a wonderful job collating and coordinating information and MS was looking at costs to produce a small A5 booklet. She has obtained permission from Mareham Le Fen to use pictures from their website to illustrate the booklet and felt it would cost somewhere in the region of £70 to £100 to produce. MS felt it unlikely that costs would be covered but all agreed the booklet should be produced and perhaps ask for donations from those wishing to have a copy.

Item 12. Progress on Projects

Homeleigh Presentation – Work is starting on this but AC expressed concerns as she was really not happy about the prospect of addressing a room full of people adding she is happy to chat informally but not to stand up in front of a room to speak. MS fully understands how she feels and AC was assured this wouldn’t cause a problem.

Blue Plaque – This is progressing quite well with a meeting scheduled for 30th January to discuss the wording for the plaque to honour Annie Dixon.

Design for Pig Pens – David Lawrence is working on designs for MS to take to the Town Council adding that they were looking at life size silhouettes similar to the Horses in Horncastle.

Item 13. Any Other Matters

Lions Visit – We still need to arrange a visit for the Lions as a thank you for all their help during our move. BW felt we should give some thought to the format and to make sure we have enough members to chat to people etc. It was agreed to host this in the archive room and provide beer/wine/nibbles etc. BW advised that the Lions meet every other Wednesday so could have as either an extra evening or as one of the meeting dates.

Horncastle Matters – BW has produced a short piece for the next publication on the history of the Society and the work it does. MS advised BW that the list of events in the advert would need to be updated (removing the ones which have taken place since the last advert was placed) and also BW needs to check that the advert now states that all meetings will now be held at the Admiral Rodney with the exception of the AGM on the 16th May which will still be held at Watson’s Yard.

JB vaguely remembered seeing a request from Antiques Roadshow who were planning to do a special programme on Pioneering Women and were appealing for people to get in touch with stories. JB would try to look up details of this for MS.

TB updated the meeting following his visit to David Platt who has recently been taken seriously ill. All were very sorry to hear of his illness and MS would arrange to send a card on behalf of the Society.

Item 14. Date of Next Meeting – 22nd February 2018

Julie Bates, Executive Committee Minutes Secretary

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 30th November 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle

 

Present:           Mary Silverton (MS) Chairman, Ruth Addison (RA) Treasurer, Chrissie Chapman (CC), Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW), Trevor Butterworth (TB), Michael Hieatt (mH) and Julie Bates (JB) Minutes Sec. 

Apologies:       Marilyn Hieatt (MH)

Item 1.             Apologies for Absence

MS accepted apologies from those members detailed above.

Item 2.             Approval of Executive Minutes 19/10/17 and Matters Arising (MA)

It was agreed the Minutes represented a reasonably true record of what took place other than a minor change to Item 14 – the name William Brown should read ‘John Brown’. 

Horncastle Matters – BW had got some very good coverage in the November issue and it was agreed to continue to support this publication.  Agreed that BW would produce an overview of the society for inclusion in the next issue.

 

Annie Dixon – work on the proposed Blue Plaque is progressing.

Mareham-le-Fen – Annie Duncan was no longer able to progress with this but new member Helen H
uthwaite has not only kindly agreed to do this but has already completed it – so quickly that MS had to admit she had not yet had the chance to look at it.

 

CC advised that despite her attempts to make contact, there were still two members that had not renewed their membership - It was agreed to remove these members from the distribution list.  MS added there are some other members who still hadn’t paid their membership fees, despite saying they will do so every time she sees them.  She is however confident they will pay their fees eventually.

MS advised that Graham’s father had passed away and amongst his personal effects is a cache of railway books (some of them quite valuable) and DVDs.  These will be put on sale at the Railway Talk, 17th January 2018.

 

HHHS had been invited to Louth Civic Centre to celebrate their 50th birthday.  MS and Graham attended and were made extremely welcome.

 

Item 3.             Correspondence

Flora Murrary Award – sadly we didn’t win this, it was won by the Holbeach Cemetery Chapel Trust.

 

The cheque donation from the Masons has now been banked – we still need to arrange a date for their visit.

 

MS advised that Robert Pendell (RP) had made a donation of books to the archive, some of which are quite valuable.  Of particular interest is a book by T Kime from Revesby set in the late 1800s and one by Douglas Lamming on Horncastle in the 1920s.  We could not afford to pay for these and it was agreed by all that RP should be given Honourable Membership in view of his kind donation.

Item 4.             Financial Report (RA)

RA advised the balance at the end of October was £7,255.10.  MS asked if anything had been done yet on Gift Aid.  RA advised nothing had been done yet but this can be back dated for up to four years and would be done in due course.

Item 5.  Planning Report including proposals for The Wong (mH)

mH read his report out to the meeting and was also able to circulate architectural drawings in relation to an application to convert the former dry cleaners to a residential property along with the space above the dress agency (3 flats in total).  It was agreed that the Society should question and seek clarity on the provision of car parking in relation to this application as the car parking shown on the plans is private parking for shop owners.  Another concern was that 3 flats would generate 6 wheelie bins and we would like to see provision made in the plans to accommodate these as not only is there insufficient space in the alleyway for these but they would also be unsightly.   

There had been an application made to register The Wong as a brownfield site for up to 12 houses.  It was agreed that the Society would not condone anything more than 6 houses adding that the conservation area should be used for/retained as a community asset. 

The planning report will be circulated in due course.

Item 6. Consideration of venue for meetings due to H & S concerns

MS advised that the last two meetings had been very popular and as a consequence the meeting room was seriously overcrowded.  So, whilst there is a lovely atmosphere at Watson’s Yard, consideration has to be given to future meetings.   We have some very good talks coming up which are likely to attract a lot of interest, as thus MS felt there were three possible options:- 

1) Limit to members only – but the drawback from this is that we will not attract new members

2) Hire space at the Community Centre – We would only need a room for 6 days per year and this would stop the Community Centre from taking on regular bookings

3) Return to the Admiral Rodney – MS has checked the availability for all the meeting dates with exception to the AGM which will continue to be held at Watson’s Yard and confirms the room is available and being held temporarily but there will be a charge of £30. 

MS pointed out that we had introduced the charge £2 members, £3 non-members as per the agreement with the Photographic Society for use of their room (£2 per head up to £50) and felt they should be told they will not miss out on their £50 but we need to move the meetings on H & S grounds. 

 All agreed that returning to the Admiral Rodney would be the best option for all meetings this year except the AGM.  The situation will be reviewed yearly. MS will confirm the dates with the Admiral Rodney. 

Item 7.             Victorian Christmas Market - update 

BW and TB both agreed the loan of tarpaulins and clips/clamps needed for the stalls.  MS advised that both Jim and Graham would now be there to help put the stalls together.   MS asked RA if she would be able to put together a float for each stall, the Chocolate Tombola requiring around £20 in £1 coins, the other stall requiring a little more and a mixture of coins and notes.  A reminder for anyone wishing to donate chocolate for the tombola – this needs to be with MS/AC before next Thursday at the latest.

Peter Foster had offered us an empty shop front for us to project a slide show to be watched through the shop window.  Ian Marshman is compiling a slide show of approximately 15-20 minutes long to be shown on a loop but neither he nor MS could work out how to project this into the shop window, the only obvious way was to project onto the back wall of the shop.  MS has therefore approached Robinsons to ask if we could loan a very large TV in order to play the slide show in the shop window.  She was told we could loan a TV in principal, providing it was still available, and that she should call into the shop on Wednesday 6th December to check this.  Unfortunately MS now needs to attend a funeral so AC will call into the shop on her behalf – fingers crossed the TV is still available as we don’t currently have a Plan B!

Jim, Graham, BW and TB to set up on the day.  TB is available to help on a stall up until 12.00 with RA.  AC is free to help in the morning also – Chris Bates had offered to help out on the day and MS asked that he help during the afternoon.


Item 8.             Christmas Event – numbers and final organisation

MS confirmed 23 people were coming to the event, a little less than hoped for.  MH is organising the decorations and setting up the tables, BW will open up for her at her preferred time.  CC advised she would be available to help in the afternoon – CC to arrange with MH. 

MS will bring along some background music and advised that she had been able to obtain a book of John Brown’s poems from the internet.  JF had agreed to recite one of the poems and MS planned to recite an extract from one of his more famous poems ‘Ned and Sally’.  BW was asked if he would recite ‘What’s O’Clock’.  It was agreed this would be done between the main course and desert for a bit of fun.

Item 9.             Update on shed at Watson’s Yard

mH advised that the general view was to go for the larger sized shed and confirmed that this would fit with the door on the end as you approach it but, from his research into costings, the green and grey metal shed 8 x 10  does not include flooring.  With the addition of costs for flooring along with other miscellaneous items needed it was likely that costs could be in the region of £554 and he was conscious that we had said no more than £500.  As it would cost £400 for the considerably smaller 6 x 8 shed it was agreed best to go ahead with the larger shed but MS will first send details on to the Photographic Society as a courtesy  – MS has been receiving various discount emails following her initial enquiries so will forward these to mH as it may also be possible to bring the cost down marginally.   

Item 10.           Report on visit to Duxford WW1 information and proposals for 2018

MS was unable to attend the WW1 Planning 2018 event held on 20th November at the Imperial War Museum, Duxford which had been set up to inform and give help and advice on planning events, resources available etc.  BW was able to attend and provided a written report for the meeting (to be circulated with minutes). 

MS has spoken with Julian Millington, Chair of the British Legion who advised her that they are planning a lot of events.  They are holding a service on the morning of 11 November and are trying to encourage people to go back to Stanhope Hall after the service.  MS wondered if we could perhaps pair up with them rather than try to do something separate and perhaps enlarge/blow up existing banners to give something of interest to those attending.  MS advised there were 115 Horncastle soldiers to commemorate, possibly 120 as another 5 names have been found but still to confirm.

Item 11.           Proposed visit by Retford Historical Society - guides

The proposed date for the proposed visit is Sunday 1st July 2018 and MS asked for volunteers to take them on a walk of the town.  BW volunteered and would also ask Paul Scott.  MS will find out more details asap.  It was uncertain if the SJB Centre would be needed. 

 

Item 12.           Plaques for planters - decision

MS had emailed the Executive Group asking for their opinion on the number of plaques per planter owing to costs and it was agreed to only put plaques on two sides of the planters rather than four.

Item 13.           Progress on projects: Homeleigh presentation

MS was mindful that we need to get on with organising this after Christmas.  Initial thoughts were that there should be a screen display but it would be better if we could have some human intervention.  One suggestion was to do it like and interview covering the topics History/ Memories/What Life Was Like.  Will see how this evolves after Christmas.

Item 14.           Any Other Matters

BW queried if it was worthwhile him producing reports for the local newspapers as the last two following the a Dymoke and Swynford Talks hadn’t been used and wondered if it was best just to stick to Horncastle Matters.  MS pointed out that a lot of copy finds its way onto the newspaper websites even if it isn’t published in the paper, however both MS and JF had seen something in this weeks Horncastle News.

Item 15.           Date of Next Meeting – 11th January 2018                                                              

 

 

MIKE FOWLER - RAILWAY BRANCH LINES INCLUDING HORNCASTLE
The return of well known Railway enthusiast, Mike, continuing his account of the railways of the Eastern part of Lincolnshire.

Following his extremely popular talk last year, Mike has now completed some more studies of the branch lines including Horncastle and will be talking about them at the meeting on the 18th April 2018 at the Admiral Rodney Hotel at 7.30pm

He will again have some displays of his signs and books.

The Society also has a large number of railway books and  DVD's recently donated to the Society which will be available for sale on the night.  Some date back to the 19040's, so remember to bring your wallets!!

Talk by Francis Dymoke 20th September 2017
A talk about the hereditary Champions of England and the Dymoke Family history

A Champion Tale.

One of the principle aims of the Horncastle History and Heritage Society is to connect members with the history that happened quite literally on their doorstep in this part of Lincolnshire.

The speaker at last Wednesday’s meeting held at the Society’s new Home at Watson’s Yard was Francis Dymoke whose family have lived at  Scrivelsby from the days of the Norman conquest and have been the sovereign’s champion for 34 generations. Francis started by stressing that although the title of Sovereign’s Champion is attached to the holding of the Scrivelsby Estate the actual appointment is only made at a coronation. Francis’s father Col John Dymoke became Queen’s Champion when he took part in  the coronation of Queen  Elisabeth ll. At a future coronation Francis will have to offer his services and if accepted would almost certainly become  King’s Champion.

Should Francis become his family’s 35th Champion his contribution to the ceremony is unlikely to equal that of his illustrious forbear Henry Dymoke who entered the banquet at Westminster Hall that followed George lV’s coronation wearing a gleaming  suit of armour riding on a white charger to throw down his gauntlet 4 times as a  challenge to anyone who disputed the King’s position.

In the lively question and answer session that followed almost inevitably the first question was could Francis ride a horse? Hopes were expressed by members that we may see this tradition revived at a future coronation.

We are proud to report that Francis Dymoke agreed at the meeting to become a patron of the society thus emphasising again the strong links between the Dymoke family and the town of Horncastle. 

 

Francis DymokeThe gauntlet used by Henry Dymoke and one of the gold cups presented to Champions by the Monarch are shown in this photo of Francis Dymoke and the chairman, Mary Silverton.

Executive meeting 7th Sept 2017
Notes on Executive meeting

  Notes on a Meeting of the Executive Committee held on                                       

Thursday, 7th Sept 2017 at 1415 hours at No. 4 Low Toynton Close, 

Present:          Mary Silverton (MS) Chairman, Annie Clark (AC),   Michael Hieatt (mH), Marilyn Hieatt (MH) & Trevor Butterworth (TB),  Ruth Addison – Treasurer

Apologies:      Bob Wayne, Jean Forgham, Chrissie Chapman, Julie Bates

Item 1.                        Apologies for Absence

Ms accepted apologies from those members detailed above and apologised for the change of date of the meeting. MS also took notes which would not form strict minutes.

Item 2.                        Approval of Executive Minutes 13/7/17 & Matters Arising (MA)

Under Financial Matters it was pointed out that the figure given was the bank balance and not what had been received this year.  It was then agreed the  Minutes represented a reasonably true record of what took place.  MS said under MA at Item of those Minutes (Planters)  a request had been sent to Town Council for permission to put signs on the planters. Awaiting a response.  Also under item 9 - WiFi at Watsons School- a neighbouring property had offered ‘piggybacking’ but not successful.  Computer advisor says no harm if updated periodically at home.

Item 3.                        Correspondence

a)      Great War Book – Governors of Bannovallum School have requested that a copy is presented to the school.  To be arranged.

b)      Retford History & Archeological Society have requested a guided walk around the town. Agreed.

c)      Lincolnshire Day – 1st October. Invitation to attend.  Unfortunately not enough people available to attend.

d)      St Mary’s information boards and development of Community Centre garden – About 5 of our members have volunteered to assist.

e)      Donations to Archives – More from David Robinson’s collection to pick up. Donation of TV, VHS & DVD Players, a collection of negatives of Horncastle news photographer.

Item 4.                        Financial Report

The Treasurer reported that there was £7129 in the account. Insurance for the archives has been checked and it was agreed to increase the contents cover for any site up to £3000. Ruth will also check coverage of school premises as per requirements of agreement.

An invoice of £35 has just been paid for an update of the Society’s crest to incorporate HHHS rather than Civic Society.

Item 5.                        Publicity Campaigns

Chris Bates has produced a press release about the funding for the Roman Wall and the work the survey hopes to achieve. It is also intended to release some publicity about the planters, but photographs will now be delayed until Springtime.  Chris will assist on regular press releases to maintain a high profile for the Society.

Item 6.                        Heritage Open Day

Ruth provided an update.  All seems to be in place and bookings for the Police Station tour are being received with just a few places remaining.  Members have volunteered their services and the event is now fully covered.

Item 7.                        Agreement with Photographic Society

The Photographic Society had produced an agreement for the use of Watson’s Infant School by HHHS. The Chairman and Secretary had perused it and Patrick Cordingly had advised on the legal implications.  A few amendments had been made and agreed with the Photographic Society.

The Executive Committee agreed to the signing of this agreement by the Chairman and Secretary.

Item 8             Planning Report

mH presented his very detailed and informative report to the other members who agreed to query the use of fencing at  3 Cagthorpe and decided not to query the repeated refusals on 7 West Street. A copy of the Planning Report is attached for member’s consideration. Comment was again made about the dangerous condition of the property at Overton’s corner and MS agreed to take this to the ‘Horncastle Matters’ meeting. It has an adverse effect on the town’s image.

Item 9.                        Proposal to site a shed at Watson’s Yard

The Photographic Society uses the room where the archives are kept as a storage room for ladders, etc. it is proposed to offer them a shed in the yard for storage of cleaning and old materials, etc. which will free up more space for the archives.  An enquiry has been made to ELDC to see if Planning permission is necessary, but no response received. The Executive agree to MS pursuing this project with an initial estimate of £500. It was noted that the shed would not belong to the Society.

Item 10.          Update on visit to Ayscoughfee Hall & Spalding Gentlemens’ Society

37 names have been received for this trip.  Just a few vacancies if required.

Item 11.          Christmas Event – Entertainment

MS apologised that she had not taken this forward despite Members providing her with suggestions.                

Item 12.          Progress on Projects

David Lawrence is beginning to look at various animals for the cattle pens.

It is hoped to increase sales at the Christmas Market and help is required on marketing our goods and deciding what can be sold etc.

 

Item 13.          Any Other Matters

MS will ask for help to do a clean up at Watsons prior to the next meeting as it is a bit dusty.

All Executive members agreed to investigate Annie Dixon’s achievements with a view to erecting a blue plaque.

The visit to South Ormsby Hall organised by Chrissie had been a great success.  In its present state it very much represents a Lincolnshire Gentleman’s residence.

Members were reminded to look at the website which usually carries reports on visits and events etc.

Item 14.          Date of Next Meeting – 12th October 2017

            Meeting ended at 4.00 pm.

Mary Silverton

 

    Planning Report Sept 2017 see Planning Section

 

 

 

 

                     

 

 

  

Executive meeting 13th July 2017
Minutes of Executive meeting
Minutes of a Meeting of the Executive Committee held 
Thursday 13th July 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Chrissie Chapman (CC), Annie Clark (AC),   Bob Wayne (BW), Trevor Butterworth (TB) and Julie Bates (JB) Minutes Sec.  
Ruth Addison – Treasurer attended briefly at the start of the meeting to hand over documents but was not able to stay for the meeting.
Apologies: Michael Hieatt (mH), Marilyn Hieatt (MH) 

Item 1. Apologies for Absence
MS accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 01/06/17 and Matters Arising (MA)
It was agreed the Minutes represented a reasonably true record of what took place.  MS said under MA at Item 3 of those Minutes (Harold Willson Blue Plaque) she had located the house but was only able to find a little information on Harold Willson and questioned if he was sufficiently notable to be awarded a blue plaque.  It was agreed not to pursue this further.   CC asked about James Searles a boxer/bare knuckle fighter from Horncastle.  MS had a lot of information on this individual who was born here in the 1820’s but most boxing events took place in Liverpool or America and felt he didn’t warrant a blue plaque locally.  Also under MA at Item 3 CC had visited the site but was unable to locate the pillbox.  BW explained were it was, within the Mill field, adding it was in an unusual place as it appeared to face away from the roads.  CC had spoken with a contact at Heritage England who advises pillboxes are very difficult to list and would have to be of a very rare design for national listing but that it was probably possible to list locally.  MS asked CC to make a note in the archive that this group had investigated and agreed not to progress any further as the pillbox was not of any great historical value.

MA Item 6 (Archive Open Day) – despite the fact nobody won the quiz, the event had been a great success. A lot of interest was shown raising our profile with the addition of receiving donations and new members.

MA Item 12 (Roman Wall and Planters) – MS was liaising with Chris Bates on raising awareness of these projects.

Item 3. Correspondence
MS had received a letter with reference to Horncastle Christmas Market which is to be held on Sunday 10th December asking if we would like a stall.  The theme will be a Victorian Christmas Market and we have been asked if we could dress up in Victorian outfits.  There will be a thousand event booklets printed and cost of advertising is £20 half page, £40 full page.  Prizes will also be awarded for a number of categories including best stall/best shop window etc.  In order to make use of empty shop premises we have been asked if it would be possible for us to project slide shows of old Horncastle etc so we may need a few volunteers to help to man this.  Ideas were welcomed on what we could do to raise money on the day.  Previous years we have run a chocolate tombola which we will continue to do as this is easy to organise.  It was agreed we would need at least one stall, perhaps even have two – one for the tombola, the other for sales.

MS had received a letter from the Town Council thanking us for all our efforts in relation to the planters.

MS produced a newspaper cutting in relation to windows on a house in West Street . Our complaint about use of UPVC windows appears to have been supported by the Conservation Officer and the permission to use them was a mistake.

‘Who do you think you are’ - The Australian version of the program have been in touch in relation to an antique dealer in Horncastle around 1920/1926.  MS, Colin Gascoyne & Paul Scott managed to find quite a bit of information however this has now been put on hold by the program for at least a year.

Item 4. Financial Report & Membership Renewal
Accounts have now been signed off and formerly audited.  MS confirmed we had received a total of £7,038.79 from the start of this financial year.  MS advised that she had applied to the Town Council to provide funding for additional signage, storage and the cost of binding two books. She is happy to advise that we have received a cheque for the full amount requested £350.  We have also been given a donation of £50 from a lady that had requested help writing a book.  Despite the fact we were unable to help her write the book, she made the donation to thank us for the help we were able to give her.  David Lawrence has also made a donation of £10 as he was unable to make one of the events.

Membership renewal – CC raised some issues around Standing Orders which were out of date and had caused some confusion but it was agreed to let these continue for the time being.

Item 5. Planning Report
 MH was not able to attend the meeting but a report would be circulated in due course.  

 
Item 6. Feedback on Archive Open Day

 We received fifteen feedback forms from the Archive Open Day, most of these were very positive with the odd negative comments about how things were displayed – this was specifically in relation to somebody in a wheelchair who had difficulty reading some of the information.  There were also some comments made that the slide show was too fast not allowing time to see photographs before moving to the next slide.  Only one small group of people had an issue with paying to come into the event and chose not to do so, nobody else seemed to have an issue with paying and the event brought in much welcomed funds.  Thanks were expressed to all those that had given their time to make this event such a success.

Item 7. Update on visit to Ayscouffee Hall & Spalding Gentlemen’s Society
 MS advised that the visit to Ayscouffee Hall would be in the morning and the Spalding Gentlemen’s Society at 14.00 hrs on Wednesday 25th October.  There is no charge for either venue, both relying upon donations, however the Gentlemen’s Society recommend a donation of £5. The bus will cost approx £10 per person and MS will now start to take bookings for this event. 

Item 8. Christmas Event - Entertainment
 All were asked for ideas for suitable entertainment for our Christmas event on Friday 8th December.  CC mentioned a group she had seen previously by the name of ‘Pie Powder’ that dress up in Victorian costume and sing songs from the Victorian era, some of them funny.  JF agreed to contact Richard Darcy to find out details for two acts previously used for U3A events, one a group telling humorous stories and singing, the other a lady that talked about the history of pantomime.  MS asked if all can find out details for the next meeting and also to liaise in the meantime.  She asked if everyone was happy that we ask Sue to provide a finger buffet again – everyone in favour of this and BW to ask Sue if she is able to do this at the same cost of £10 per head.

Item 9. Progress on Projects and New Proposals
Calendar – MS apologised as she has not been able to progress this any further.

Planter Plaques – MS feels that we should pay for these as the Town Council have provided the flower tubs.  She advised that there will be a small plaque on each of the four sides of the tubs which she felt should show the Town Crest.  There is also a longer plaque for each side and suggests that on two sides the plaque should read ‘Provided by the Town Council’ and the other two sides should read ‘Maintained by Horncastle History & Heritage Society’.  Whilst wishing to offer the work of engraving these plaques to a local company, we have been waiting quite some time for a quote from Sprint Signs.  TB will have a quiet word with them and suggest if a quote is not forthcoming we may need to look elsewhere.  JB added that her husband may have contacts for a company that engrave plaques.

Wifi Connection – There is no wifi and no telephone points in the new archive premises and this is needed in order to back-up our information to the ‘Cloud’ and also for system updates.  Having looked at wifi systems in the locality all are password protected so MS contacted QEGS this being quite a strong signal, asking if it would be possible for us to have limited access to their wifi simply for the purpose of back-ups etc.  They responded saying they couldn’t allow this on security grounds. Richard Downer lives quite close to the archive centre and BW agreed to ask Richard if it would be possible for us to use his wifi, though he queried how far the wifi range would be.  If he doesn’t have a problem with us using his wifi we could look into getting plug-in boosters to give us a better signal.

Old Cattle Market – BW commented that it would be nice if we could get the pig weighing machine painted up.  David Lawrence is to be asked to design some artwork for this area. 

The pump on Boston Road is looking awful too and could do with some weed killer around there.  BW offered to undertake.  

Item 10   Any Other Matters
Heritage Open Days – CC advised that herself and RA  were available to run these and it was hoped that BW would also be available.  They will have at least two rooms with staff at Chattertons.  MS reminded CC to speak with Chris Bates to promote/publicise the event.

2018 Meeting Dates – MS asked JF to send the dates through to her as it was possible they may need to swap the proposed January and March speakers around.  JF confirmed that speakers have now been booked for all but the July and September meetings.

Buildings at Risk – MS asked BW who keeps the register.  BW suggested Heritage Lincolnshire at Heckington Windmill would be the first point of call.

CC would investigate a future visit to South Ormsby Estate adding they have an excellent website.

MS asked TB to stay on the Executive Committee now that the burden of taking the notes has been lifted.

Item 11. Date of Next Meeting – 31st August 2017
MS suggested the 31st August 2017 at the usual venue.  JF gave her apologies as she would be on holiday. 

Julie Bates
Executive Committee Minutes Secretary

Minutes of a Meeting of the Executive Committee held on Thursday, 1st June 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle
Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Chrissie Chapman (CC), Annie Clark (AC), Bob Wayne (BW), Michael Hieatt (mH), Marilyn Hieatt (MH) & Trevor Butterworth (TB) Minutes Sec.
Apologies: Ruth Addison – Treasurer
In Attendance: Julie Bates (JB) Secretary in waiting..!
 
Item 1. Apologies for Absence
                 Ms accepted apologies from those members detailed above and then introduced Julie Bates.
 
Item 2. Approval of Executive Minutes 20/4/17 & Matters Arising (MA)
It was agreed the  Minutes represented a reasonably true record of what took place.  MS said under MA at Item 2 of those Minutes (Planters) our Planters Project team in conjunction with Horncastle Town Council deserved congratulations for securing the four new planters now in place at the junction of West Street and the Lincoln Road.  MS added under MA at Item 6 of those Minutes (Exhibition) the "Voices of the Great War” exhibition at the Stanhope Hall had been a qualified success in that the numbers attending were less than hoped for but otherwise had been well worth putting on.
 
Item 3. Correspondence
MS had received a letter referring to a Harold Alan Wilson who was born in 1885 and lived at 22, The Becks and was an Olympic competitor and winner in the 1908 games and the suggestion was a suitable recognition might be considered.   Discussed and agreed that subject to further investigation a Blue Plaque commemorating Wilson’s achievements might be in order.   MS to research and report back.   MS had received another letter from a David Pullin regarding the alleged WW2 pillbox on land off the Langton road near the old Mill suggesting the HHH consider it suitable as a historic project?   BW said this concrete edifice was probably put up by a local builder and appeared to be a common Type 22 construction and was situated on private land.  MH interjected  "Do we really need to investigate/preserve this?” but after some discussion it was agreed CC & BW would investigate further and report back.
 
Item 4. Financial Report & Membership Renewal
In the absence of the Treasurer, MS said the only changes from the previous meeting were an additional £600 coming in with an anticipated £102 going out!  As to membership renewals – there were still a few members yet to renew their subscriptions.  Secs. Note – could this possibly be you, dear reader?
 
Item 5. Planning Report
MH presented his very detailed and informative report to the other members who concurred unanimously with the many and various actions MH had taken on the Society’s behalf.   Copies of the last two Planning Reports are attached for member’s consideration.
Item 6. Display of Archives – 17th June.  Volunteers, Publicity & Catering

MS reminded members this event will be held in the Community Centre from 10.00 am until 4.00pm with an entrance fee of £2.50 to include tea/coffee & biscuits.    Catering to be arranged by AC.    MS will be preparing a quiz for attendees to enter.  BW to ask Paul Scott if we could have the loan of a projector to show our DVDs.    MS said we also need equipment to play the Mini-discs of peoples recorded memories.   If any member can help with these requirements – contact MS.
 
Item 7. Update of the Heritage Open Day (HOD)
CC said an initial meeting of interested parties had been arranged but it was a bit early to go into details and indicated a HOD project team meeting would take place in July.
 
Item 8. Report on Archive move, parking, costs involved & possible funding
MS said the move into the Horncastle Photographic Society’s (HPS) premises had been a dampening experience (it rained – heavily!) but completed successfully thanks to a good team effort.   MS added it was now much easier to carry out Archive work.    Parking for attendees at HHH meetings has been arranged with Mr Eric Young of Friskneys to use the area adjacent to Friskneys showroom (LHS). Mr Young has requested we provide him with a list of meeting dates in order Friskneys are aware of who is using this area. MS said the move to the HPS had been at no financial cost to the HHH.   MS will be applying to HTC for funding to cover certain Archive related expenses, e.g. book binding, storage and filing. Letter of thanks to be sent to the Admiral Rodney and SJB.
 
Item 9. AGM – Feedback and points raised.
MS said it had been a good AGM with encouraging member participation despite there being 23 apologies from members with previous commitments.  MS said regarding involving local schools with HHH related projects, her previous attempts had yet to bear fruit – mainly because of difficulties in integrating with the schools already overloaded curriculums and schedules.   The point about not having too many projects on the go at any one time was accepted; however the calendar project was still ongoing as was the need to record memories of Horncastle from the older generation before those memories passed on with them..! MS said Paul Scott had "rescued” old copies of the Horncastle News that Johnson Press was about to discard.  He will now Liaise with MS to get these copies scanned for incorporation into our Archives.
 
Item 10   Update on visit to Ayscouffee Hall & Spalding Gentlemen’s Society
MS aid a preliminary booking had been made for a 40 seater coach on the 25th Oct at a cost of £255.00.
 
Item 11. Christmas Event – Entertainment
CC confirmed the venue had been booked for the 8th December.   A debate ensued as to the desirability of and type of entertainment required.   Any suggestions from potential attendees will be welcomed!

Item 12. Progress on Projects and New Proposals
MS said the Roman Wall Preservation Project has almost been a "One Woman Show” under the enthusiastic and even forceful pursuance by Sheila Jonkers who has single-handedly secured a £6.5K grant!   MH suggested that Plaques are placed on the planters indicating that the Town Council and HHHS supplied and maintained them.    There are 16 sides.   MS to get quote.
 
Item 13. Any Other Matters
There were none.
 
Item 14. Date of Next Meeting – 13th July 2017
MS suggested the 13th July 2017 at the usual venue and this was enthusiastically agreed!    MS then terminated the meeting at 4.07 pm.


Trevor Butterworth
Executive Committee Minutes Secretary

see Planning section for Planning reports
 



         
 

  

Minutes of a Meeting of the Executive Committee held on Thursday, 20th  April  2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle
 
Present: Mary Silverton (MS) Chairman, Jean Forgham (JF)  Michael Hieatt (MH) Planning,                      
Bob Wayne (BW),Annie Clark (AC) Ruth Addison (RA) Treasurer & Trevor Butterworth (TB) Minutes Sec.
Apologies: Marilyn Hieatt & Chrissie Chapman 
 
1. Apologies for Absence
MS accepted apologies from those detailed above.
 
2. Approval of Executive Minutes 10/11/16 & Matters Arising (MA)
These Minutes were agreed as a reasonably true record of what took place.   Under MA from the previous Minutes and at Item 10, MS said painting of the Horse Sculptures was still in the capable hands of Bob Wayne and his fellow Lions Club members who were currently awaiting a "Weather Window of Opportunity” to commence this project.    Regarding the planters, MS said this was under discussion with the Town Council as to cost & size.
 
3. Correspondence
MS said a donation of £50.00 had been received towards the Roman wall from a Member.   MS said the Library had for disposal copies of the Parish Magazine going back many years; MS will collect them.   MS said the Town Council had asked who "owns” the HHH/Civic Society logo?    Discussed and concluded not "owned” by anybody.   MS said EMACHS was becoming very pro-active and do we need to advise the wider membership.  Discussed and agreed MS to exercise discretion regarding advising members.   MS said she had been approached regarding a (supposed) war-time pill box off Langton Lane.  BW agreed to investigate.  
 
4. Financial Report 
RA said she had nearly reconciled the Income & Expenditure accounts and would have this completed in time for the AGM.   Meanwhile RA advised there had been some £6,467.00 in the Bank at the end of March with an indicated surplus of some £1,600.00
 
5. Planning Report from Mr M Hieatt
MH gave a a very comprehensive report on planning issues to the meeting.    See the attached report or if not attached will be forwarded when received.
                           
6. Exhibition "Voices of the Great War – Volunteers, Publicity, and Catering etc.Etc.
MS said the Stanhope Hall had been booked for Sunday, 30th April, 10.00 am – 4.pm and volunteers will be required to both make cakes and also operate the tea/coffee facility.   Entry will be free but donations very welcome!    CC & JF undertook to organise the tea bar rota and TB undertook the collection of display items from the Lincolnshire Museum of Life on Friday, 26th March and return same on Tuesday, 2nd April.  Member’s cake-making skills will be appreciated!   Volunteers are requested to contact MS.                                           

7. Progress on Search for New Premises for our Archive Material.
MS said she had sent out several letters to various organisations and the Horncastle Photographic Society (HPS) had responded favourably and negotiations are currently under way with them regarding use of their premises down Watsons Yard off West Street.   Further details will be revealed (hopefully positively!) at the AGM.
 
8. Annual General Meeting – Agenda and Positions Vacant
MS reminded members it would be held at the Admiral Rodney Hotel on Wednesday, 17th May at 7.30 pm.   MS asked if all current Executive Committee members were willing to stand again for next year.  TB said his domestic situation had already resulted in resigning from other local organisations and if there was a volunteer to take on the Secretarial role he wouldn’t be reluctant to give way!  MS said the Executive Committee really needed a Marketing Member – preferably a computer literate one who was savvy with the various internet media sites.   RA said we really need a list of all members willing to help - rather than just the regular few.     RA added a fund-raising member would be useful if the HHH is to continue expanding its role regarding projects and events.   MS said all the above to be raised at the AGM.
 
9. Approval for booking of Community Centre for Civic Day & Proposals for Displays.
MS said a provisional booking of the Community Centre had been made for the 17th June – Civic Day in order the HHH might display Archive Material.   Tea/coffee and biscuits available, no entrance fee but donations accepted.   10.00 am until 4.00 pm.    Volunteers will be welcome..!    Discussed and agreed but needs advertising in good time.
 
10. Proposed venue for a visit in October.
MS said she was suggesting Spalding Gentlemen’s Club and the gardens at Ayscoughee Hall on the 17th October was a good-value "double” event.   Discussed and agreed to visit the gardens in the morning followed by lunch at the Hall and the Club in the afternoon.    Coach to depart Horncastle at 0930 hours.
 
11. Christmas Event – Community Centre booking
MS proposed using the Community Centre on the 8th December for this annual event.   Agreed.   MS asked if any entertainment would be appropriate.   Debated and RA volunteered to investigate the availability of local and low-cost talent.
 
12. Progress on Projects.
MS said replacement planters were still awaiting a Town Council decision.   The Information Board project needed reconsidering in view of the current Town Clerks resignation.    Sculpture painting awaiting BW and his loins.    Updating of Archive material still ongoing.   Roman Wall – Sheila Jonkers is attending a fund-raising course prior to seeking funds for the proposed work on the wall !
13. Any Other Matters
JF said the programme of future events/speakers was almost complete.   MS said the Flood Defence visit organised by MH was very successful.
 
14. Date of Next Meeting
The next Executive Committee meeting will be held on Thursday, 1st June at 2.15pm at the Chairman’s residence.

Trevor Butterworth                        
Minutes Secretary
                     



Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held on the 12th January 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Marilyn Hieatt (MH), Bob Wayne (BW), Ruth Addison (RA), Michael Hieatt (MH) Planning & Trevor Butterworth (TB) Minutes Sec.
Apologies: Chrissie Chapman (CC)
 
Item 1. Apologies for Absence
MS accepted apologies from those detailed above.
 
Item 2. Approval of Executive Minutes 10/11/16 & Matters Arising
These Minutes were agreed as a reasonably true record of what took place. Under Matters Arising MS said the "Voices of the Great War” exhibition material included some 25 pop-up banners, Quizzes and various other related items and all at no charge to interested parties! Unless, of course we might be using them to sell things! We would also have to collect and return these items. A short debate agreed we should take advantage of this offer and plan for a March/April date. As for the Christmas Fair and the Christmas Meal, all agreed both were a great success.
 
Item 3. Correspondence
MS said there is now an EMACHS website available which renders expensive hard copy access obsolete for those interested and that ELDC now has a Visitors Link available on its website. MS has the details.
 
Item 4. Financial Report
RA said the CCLA account had now been closed but "difficulties” had been experienced with the bank regard signatories to the new mandate. Until these difficulties have been resolved it will be necessary for MS to retain the cheque and paying-in books.
 
Item 5. Planning Report from Mr M Hieatt
See attached report - in Planning section of website.
 
Item 6. Heritage Weekend 2017 - Progress
MS said the group had met on the 6th December and good progress had been made. Next meeting of the group is scheduled for the 27th January
 
Item 7. Arrangements and Publicity for the Meeting on the 18th January.
MS expressed disquiet regarding the apparent lack of posters distributed and said there are posters available in the SJB Centre if members could assist with this requirement. MS said a copy of the poster had already been emailed to all members but we needed to attract non-members as well.

Item 8. Consideration of comment to ELDC regarding its apparent change of policy with respect to UPVC windows in the Conservation Area.
MH said ELDC appear to be making decisions on individual cases rather than adhering to an unequivocal policy regarding UPVC windows. MS said we need ELDC to clarify the situation. MH agreed to write to ELDC seeking such clarification.
 
Item 9. Progress on Roman Wall Conservation
MS read out the report from Sheila Jonkers. See attached Report or will be forwarded later.
 
Item 10. Replacement of Planters on West Street
MH said there is now the possibility/probability of Horncastle Town Council funding being made available for new planters!
 
Item 11. Proposed Entry for the Flora Murray Award
MS said this is an SLHA award and last year we had put forward the horse sculptures. After some debate it was agreed to put forward the WW1 book this year
 
Item 12. Repainting of the Horse Statues
MS said there is a need to resolve how these statues should be preserved and there are widely different proposals from our two "in-house” experts. BW (expert No.1) said the statues are made of mild steel and will eventually continue to rust if left untreated and he advocated a degree of de-rusting be carried out followed by re-painting; however David Birchall (expert No.2) believed the best solution was to uplift the statues, have them shot-blasted and then powder coated before replacement. After some debate it was agreed that although the uplifting proposal had long-term merits it would be very expensive and therefore a proposal by RA, seconded by TB to opt for re-paining this year was carried unanimously with the proviso this subject be reviewed in twelve months time.
 
Item 13. Progress on Projects
MS said there will be a meeting next week with the HTC Clerk regarding the proposed notice boards.
 
Item 14. Any Other Relevant Matters
MS said the annual Heckington Show is always well attended and we now have an opportunity to have a presence at the next event on the 29th/30th July this year. The cost will be £25.00 . Debated and agreed.
 
Item 15. Date of Next Meeting
It was agreed the next Executive Committee Meeting would be held on the 2nd March 2017 at No. 4 Low Toynton Close. Commencing at 2.15pm.
 
Trevor Butterworth
Minutes Secretary

Meeting Dates

Proposed Dates of meetings for  2019. All meetings except the AGM will be held at, The Admiral Rodney Hotel, North Street unless otherwise stated.

 2019

 16th January

RECOVERING ROMAN HORNCASTLE

Dr Ian Marshman

Note: This talk replaces 'The Larks & Lawlessness of the Horse Fair'. 

 20th March

Mike Fowler - Lincolnshire Railways

5th May 

AGM - to be held at Watson's School, West Street

17th July 

Archeology of the Lincoln Bypass

 Ruben Lopez Catalan

18th Sept 

Evacuees and their Memorial

Ken Argent 

20th Nov 

50 Years of Horncastle

Members' recollections 

6th Dec

Christmas Celebrations

Subject to availability