Talk on International Bomber Command Centre

HORNCASTLE HISTORY & HERITAGE SOCIETY


ARE PROUD TO ANNOUNCE A TALK BY

     DR DAN ELLIN

 on



THE INTERNATIONAL BOMBER

COMMAND CENTRE

At the Admiral Rodney Hotel, North Street

WEDNESDAY 18TH JULY 2018 7.30pm

Everyone welcome

MEMBERS £2, NON- MEMBERS £4

Charity No 1082147

                                                                                                                       

 


 

T


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 Minutes of a Meeting of the Executive  Commitee held Thursday 7th June 2018 at 1415 hours at No. 28 Tudor Park, Horncastle
Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW),  Trevor Butterworth (TB), Michael Hieatt (MH) and Julie Bates (JB) Minutes Sec.  Apologies: Chrissie Chapman (CC) and Ruth Addison (RA) 
 
Item 1. Apologies for Absence MS accepted apologies from those members detailed above.
 
Item 2. Approval of Executive Minutes 12/04/18 and Maters Arising (MA) Minutes of the previous meetng were accepted as an accurate refecton of what took place.  There were no matters arising other than those already covered on the agenda for this meetng.
 
Item 3. Correspondence MS advised there had been a number of contacts made via the website and that she and BW would be meetng with a gentleman from the South of England on Saturday who has a lot of informaton on the canals.  Also a gentleman from Crawley has been in touch who’s family originate from Horncastle.  He advised that in the 18th century his family were gallery players in St Mary's church before the organ was installed.  He will be visitng the area, bringing with him an instrument used in the 18th century, and has arranged to meet with MS.
 
Item 4. Financial Report (RA) RA was unable to attend the meetng but advised there had been no change since the AGM.
 
Item 5. Planning Report (MH) MH read his report out to the meetng and gave an update on current planning applicatons.  A copy of his report to follow.
  
Item 6. Membership Report (  ) CC was unable to attend the meetng but had discussed the current situaton with MS who advised that whilst a lot of people have renewed their membership there is stll a number of people that have not yet renewed, many of which have indicated it is their intenton to do so but have not yet paid their subscriptons.  It was agreed to write to those who have not yet renewed giving them the opportunity to do so before we are obliged under the new data protecton legislaton to remove their details from our database.
 
Item 7. Feedback from AGM and fnancial queries MS confirmed that Marilyn Hieatt had stood down at the AGM owing to her many other commitments.  The Executve Group fully understand her need to stand down and expressed their thanks for all her hard work over the years.   
MS had met with RA to discuss points raised at the AGM.  RA is going to show monies generated from organised talks/meetngs separately going forward.  It was noted that membership fees barely cover insurance costs and that there are costs involved with the meetngs such as room hire/covering speakers expenses etc.  It was therefore agreed that we will contnue to make the reduced charge to members at meetngs this year and, if there is a substantal excess generated, will review this at the next AGM.
RA agreed to complete the necessary Gif Aid paperwork and explained that as the Society do not hold any assets then there was not a requirement to produce a separate balance sheet adding that her husband, a qualified accountant, had checked over the informaton produced for the AGM.  The financial report had also been audited prior to the AGM by Richard Darcy who has taken over the role of Independent Examiner and confirmed that the role of Independent Examiner has to be changed every three years.
As there were no volunteers to take on the role of Chairman or Vice-Chair the Committee agreed to approach an Executve Member to take on the role of Vice-Chair.  MS has carried out the role of Chairman for a number of years and is becoming increasingly busy looking afer the archives and there is now a real need to have a Vice-Chair to shadow her and have the ability to take over in an emergency.
 
Item 8. Implementing change of Trustees and additonal signatories for cheques. MS has amended the list of Trustees and registered her husband Graham Silverton as a Trustee on the Charites website who have kindly sent him a welcome pack outlining the responsibilites of a Trustee and confirms there are no confict of interest issues.
It was confirmed that TB would contnue as a signatory and that JB, JF and Ashleigh Bird have also been added as signatories.
 
Item 9. President and Patron – scope etc. MS will add TB as President on the headed notepaper.  TB will contnue to attend Executve meetings and help out where he can.
 
Item 10. Annie Dixon Plaque, proposals for unieiling MS has ordered the blue plaque and a date has been set for unveiling this on Saturday 14th July at 2.30 pm.  MS has applied for a grant from the Council towards cost for the unveiling and afernoon tea and will be sending out invitatons to members as well as a number of others such as Official Patrons, Town Council, Town Clerks, Mayor and District Councils.  There will be a strict RSVP for 1st July.
It was proposed that our Patron should be asked to do the honours and unveil the plaque on the day but a volunteer is needed to oversee the catering arrangements.  The proposal is to keep this quite simple such as tea, cofee, Prosecco, sof drinks, scones and raspberries with cream – meringues would be a most welcome additon if Sally can be persuaded to make these.  Volunteers are needed to make scones as well as to help out on the day serving drinks etc! 
BW will loan a boiler and agreed to ask the Community Centre if we can loan their large tea pots, cups and saucers.  It was agreed to obtain plastc cups, wine glasses and paper plates to reduce the amount of washing up etc – MS will get these.  
MS has a small marquee and it was suggested that this should be put up in the garden the day before the event.  It was also agreed there should be a meetng the week before the event to confirm who would be doing what, also agreed that those helping on the day itself should arrive for 12.30.
 
Item 11.   Preparatons for  coffee Evening and Bomber  Command meeting Keith Sellars is arranging a raffle for the Coffee Evening, Wednesday 13th June, 7.30 pm at Watson’s Yard.
MS has contacted Dr Dan Ellin again and is waiting for him to get back to her to agree arrangements for his talk on setng up Bomber Command at Lincoln scheduled for 18th July at the Admiral Rodney.
 
Item 12. Christmas Event Update.
MS confirmed that she had booked a Lincolnshire Folk Group last year and would get back in touch with them to confirm there are no issues with the booking made for 7th December.  The Admiral Rodney will send their Christmas menu as soon as this is available and it was agreed that if their room was available and the menu was a reasonable cost it would be preferable to trying to organise our own catering allowing all to relax and enjoy the evening.  It was unsure if we had already made a reservaton for the Community Centre and MS would check this.
 
Item 13. WI Visit 1st July
Retford WI will visit on 1st July, a number of 30 visitors are expected and will meet in the market place at 10.30.  HHHS members will be taking them on a walking tour of the town showing them all the places of historical interest.
 
Item 14. Proposed visit October
It was unknown if the top part of Heckington windmill would be open to the public though it should stll be working and this would not detract from our proposed visit and they can provide lunch.  JF has contact details for Heckington windmill from her U3A History Group and would contact them to confirm our visit on 17th October.  It was agreed that we would travel by car and meet there rather than try to organise a coach.
Item 15. Any Other Matters.
 
MS had spoken with Paul Scott ree visits and understood that the Church Friends would be holding a garden party at the Manor House on 23rd June.  It would be good to have a History table there and MS will ask Sheila Jonkers if she would feel able to attend.
Heckington Show will be held on 28th and 29th July and SJB would not be attending this year and have asked if we would be interested in this.  Somebody would be needed for both days and MS felt it unlikely anyone would be able to give two consecutve days of their tme and it was agreed to decline this ofer.
MS suggested we might look to obtain a Blue Plaque for David Robinson with a view of erectng this where his family business was based.  All were in agreement to this and BW added we might also consider obtaining a plaque for Henry Lunn.
 
Item 16. Date of Next Meeting – 19th July 2018
 
Julie Bates
Executive Commitee  Minutes Secretary
President appointed
The Society has elected to have a president for the first time.In recognition of his many years of hard work for the Society, Trevor Butterworth MBE was asked and we are pleased to say accepted this position

Town conservation society elects first President.

The recently held Annual General Meeting of Horncastle History and Heritage Society was made significant by the members electing their very first president. Trevor Butterworth has been an active member and officer of the group for as long as most people can remember, a past chairman he has only just relinquished the post of secretary. 

 Trevor Butterworth, President

 Earlier in the year the Society was honoured when Francis Dymoke agreed to become their patron. In her report the Chairman Mary Silverton thanked Trevor and the committee for their support and noted that the past year had been particularly successful with the membership rising from 78 to 95. During the year the Society had found a new home for its archive at Watson’s Yard, West Street thanks to the generosity of the Photographic Society.

The Town archive which is now tended by 8 volunteer members has received major boost project with the receipt of a large quantity of material from the collection of the noted local historian David Robinson. Sadly David a "Town Boy” and a long time supporter of the society died last year. Mary also noted the loss of the long serving treasurer David Platt earlier this year.

As well as the well attended bi-monthly meetings held at the Admiral Rodney the Society had organised a number of activities most notably a trip to Ayscoughee Hall and the Spalding Gentlemen’s Society. The Society will be actively engaged with the Town’s Roman wall project and the Armistice Celebrations in November.

The election of officers resulted in Mary being re-elected as Chairman, Julie Bates, Secretary, Ruth Addison Treasurer and Chrissie Chapman Membership Secretary.

Submitted by Bob Wayne 

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 12th April 2018 at 1415 hours at No. 28 Tudor Park, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW), Chrissie Chapman (CC), Ruth Addison (RA), Michael Hieatt (mH) and Julie Bates (JB) Minutes Sec.

Apologies: Trevor Butterworth (TB) and Marilyn Hieatt (MH).

Item 1. Apologies for Absence

MS accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 22/02/18 and Matters Arising (MA)

As JB was on holiday MS had taken notes at the previous meeting but was then unable to type up the formal minutes owing to moving house. Please accept our apologies for the lack of formal minutes but I am sure you will understand the circumstances that led to this. MS produced a brief note of the meeting held 22/02/18 ahead of the meeting (attached) which were accepted as an accurate reflection of what was discussed at the meeting. There were no matters arising from these notes.

Item 3. Correspondence

The Society for Lincolnshire History and Archaeology (SLHA) have produced a leaflet for a forthcoming event entitled ‘Fighting Monks – The Antics of the Knights Templar’, a day conference which will include a computer generated reconstruction of Temple Bruer. This will be held on Saturday 19th May 09.00 – 16.30 hrs at The Banovallum School, Boston Road, Horncastle LN9 6DA. For further information and costs please visit their website www.slha.org.uk or call their office 01522 521337.

The Photographic Society will hold its annual exhibition at Watson’s Yard on 20th, 21st and 22nd April and HHHS members have an open invitation to view the exhibition on the evening of Thursday 19th April at 7pm.

Roman Wall Fund - HHHS had agreed to make a donation previously and MS confirmed that she had sent a cheque for £250. £200 of this from HHHS and £50 previously donated by Ron Pearce for this project.

Tony Trevor has kindly donated a copy of his new book looking at three cinemas (Spilsby, Market Raisen and Horncastle) to HHHS in thanks for our help with archive material.

Item 4. Financial Report (RA)

RA advised the end of year balance (end of March) was £8,475.08 though there were a few cheques that have still not cleared, none of which are for a significant amount. Annual accounts have been prepared and will go to be audited by Richard Darcy on Sunday 15th April. RA pointed out that the accounts were not currently distinguishing between money generated from organised talks and other fund raising such as the Christmas market and it was agreed to do this going forward. Similarly it was agreed to identify income from Grants and other income separately where possible in future. It was acknowledged that a receipt for £200 was missing which related to book binding. MS will try to find this but it was agreed to submit the accounts without it if necessary.

Item 5. Planning Report (mH)

mH read his report out to the meeting and also advised of a new planning request which was a change of use to the ground floor of the Punch House from a bar to a retail unit for Age Concern incorporating an access centre and office.

mH will combine this planning report with the report discussed at the previous meeting and this will be circulated in due course.

Item 6. Membership Renewals and Protocols

Membership renewals are now due (as of 1st April) and a letter will be sent out to all members in due course. It was agreed that membership fees would remain at £10 single and £12 family, noting that those who have taken out membership from December 2017 will not need to renew until April 2019 – basically they will receive a few months free membership as it would be impossible to manage renewals on an individual basis thus a fixed membership renewal date. It is hoped that a Standing Order form will also be circulated with the letter which will considerably reduce the amount of administration work connected to those members who agree to making this annual payment automatically directly from their bank account. You will be able to renew your membership at the forthcoming meeting (railway branch lines talk) to be held on18th April, 7.30 at the Admiral Rodney or at the HHHS Annual General Meeting to be held at Watson’s Yard on 16th May.

Item 7. Preparation for AGM and positions on Executive

MS advised the agenda for the AGM on 16th May would mirror that of the previous year but the meeting will be held at Watson’s Yard. It was agreed it would be helpful if a further senior member of the Society was also able to sign cheques as it was difficult if only two people were signatories should one of these be on holiday etc. It was also acknowledged that the list of Trustees needed to be updated as some of those listed are sadly no longer with us.

MS suggested some new roles were also needed, we still need to find somebody with computer expertise and she felt it would be a great asset to have a role of Project Coordinator to keep all the various projects running smoothly. In addition she hoped somebody might volunteer to take on the role of Vice Chair of Executive to take on running of meetings in her absence to cover for holidays etc. These roles will be discussed at the AGM with an overview of what is required for each role. BW proposed that TB be offered the role of Honorary President of the Society at the AGM, a non-executive role, in recognition of all his efforts and hard work over the years. There was unanimous agreement to this proposal.

Item 8. Updates on shed at Watson’s Yard, Annie Dixon Plaque and Mareham Memories

Shed at Watson’s Yard: MS was keen to progress this before the Photographic Society Exhibition as they will need to use some of the HHHS rooms which are currently housing the shed in boxes! BW apologised for not getting this done sooner owing to the particularly bad weather over the winter and it was agreed to progress this on Monday 16th April. MS would contact others who had offered to help build the shed and arrange for them to meet at BW’s home at 09.00. mH advised he has another diary commitment but would be free to help from 11.30 onwards. mH to ensure he gives BW the key in advance.

Annie Dixon Plaque: MS advised that this was progressing very well and she circulated the first draft of the leaflet outlining the achievements of Annie Dixon. Whilst the draft leaflet showed a drawing of Annie Dixon Colin Gascoyne has since located a photograph of her and is currently in the process of obtaining a copy of this from the National Records. Once finalised the leaflets will be printed and made available via the library and other tourist outlets. It was felt worth having a thousand leaflets printed as the cost is likely to be only marginally more than having 500 printed.

Three quotes have been received for the Blue Plaque, these being £360, £300 and £196 from a company in Derby – a draft design was circulated at the meeting for approval. There does not appear to be anything to distinguish the difference in these plaques to warrant the vast difference in cost, all being made of aluminium with raised lettering and it was agreed to go with the company in Derby and also agreed that this would be fully funded by HHHS. Conservation Planning Permission has been obtained and permission has been given by Sally Bryce-Gordyne to erect the sign on her property. Sally has also kindly offered the use of her garden for the unveiling ceremony (date still to be agreed but hope for a date during the summer months).

Annie Dixon exhibited 220 miniature portraits during her lifetime, mostly in the National Portrait Gallery and the Royal Collection, and worked all over Europe including Sandringham for Queen Victoria. All in all this has been a very exciting project to work on with lots of other organisations freely giving advice and access to historical documents.

Mareham Memories: Helen Huthwaite has done a wonderful job collating and coordinating information in order to produce a booklet but MS has not yet had time to look at costs etc.

Item 9. Feedback on Holmleigh presentation and suggestions for other subjects

The Holmleigh presentation went really well with complimentary feedback received from those that remember life at Holmleigh and congratulations were given to all involved in putting this together.

It was suggested that CC and MS could perhaps do something on Annie Dixon and it was agreed the 21st November 2018 meeting slot would work well for this and we could move the Horse Fair topic to early 2019. The National Portrait Gallery have given HHHS access to slides of Annie Dixon’s works and these are currently being put onto a PowerPoint presentation. MS pointed out that this meeting would need to be a members only event owing to copyright laws as HHHS only have permission to use these slides for their own use and not for general public display/ publication.

Item 10. Proposals for speakers and outings, Christmas etc

The group discussed possible topics for meetings in 2019. MS advised these are usually January, March, May (AGM), July, September and November. Suggestions made were:-

The Horse Fair talk early in the year as moved from November 2018

Ken Argent – talk about evacuees

Len Sutton - RAF

Alan Stennett - 100 years of farming

BW suggested a talk on ‘Horncastle 50 years ago’ a ‘then and now’ as this was within living memory for many and could generate a lot of interest. If this took place around August it would tie in nicely with the gala and could also encompass the walking race. MS said it would need to be held in July or September to tie in with the meeting dates adding ideally it would need a team of six people to break it up, for example one talk on businesses, one on recreation, one on crime and Lincolnshire murders, one on schools etc.

Proposed visit to Heckington Windmill – BW had heard that more dry rot had been found in the windmill so it was unlikely the top part of the windmill would be open to the public though it should still be working. It was agreed that this would not detract from our proposed visit.

Coffee evenings – it was agreed that informal coffee evenings could be held every other month at Watson’s Yard probably starting in June.

Item 11. Any Other Matters

David Lawrence had been working on designs for a small conservation area off The Wong. The idea had been for Pig Pens with life size silhouettes of pigs in a similar style to the Horse silhouettes in Horncastle. However, on inspection of the site it was discovered to be in a very poor condition. Though the weighing scales themselves were not too bad, the pavement needs re-laying, walls repairing, etc, and he has estimated that the cost could be anywhere between £5 – 20K. Whilst it was felt this was a worthwhile project and would drastically improve the area it was agreed to put this on hold for the time being whilst funding is investigated.

Roman Wall – MS, Sheila Jonkers and Dr Ian Marsham had met to discuss the report on the condition of the wall compiled by Dr David Watt, Chartered Surveyor. In historical terms this wall is amongst the most important structures in the country and has been on the at risk list for many years but conditions over the winter have made matters even more urgent. A public meeting will be held at the Community Centre on Sunday 28th April at 2pm to discuss the urgent work required and how this could be funded – a copy of the document with further information and format of the meeting has been circulated to members.

Armistice Celebrations – events went well with a display of WW1 artefacts on the Friday evening. MS advised that a further memorial has been found after production of the book so she has produced a document to include all those missed by the book. This will be kept at Watson’s Yard available for viewing.

Item 12. Date of Next Meeting – 24th May 2018

Julie Bates

Executive Committee Minutes Secretary

Apologies: Bob Wayne, Julie Bates, Chrissie Chapman, Marilyn Hieat, Ruth Addison

Minutes 11/1/18 – Correct -no matters arising

Correspondence – Cheque for £500 to be presented by Masons on 15th March. WW1 Book presented to Banovallum School and very well received.

Financial Report : End of January £7855.70 in bank. Paymented for shed, plaques and signage to go out.

Planning – See attached report from Michael Hieatt

Revised date for Mike Fowler talk : proposed offer two dates 18th April and 17th October. Check Rodney for availability,

Coffee evening feedback – about 25 attendees for first one and very well received with lively debate.

Asset Transfer from ELDC – discussed briefly and supportive but awaiting more information from internet.

Armistice Celebrations – Mary & Helen attended a meeting and offered assistance. Not expected to have to do too much as seems well in hand and strongly supported by the schools and other groups in the town. Delegated to Helen Huthwaite who will keep us informed. Volunteers will be needed to help on actual weekend which is 11th November.

Holmleigh presentation – Jean & Ann are selecting some memories to be read out. Staff and History now complete.

Outings this year : Nottingham – contact their civic society, Hull, Heckington Windmill, Grimsby Fishing Museum, Chrissie to be asked about Revesby Abbey

Any other business: Retford WI confirms visit 1st July – hereat 10am for 1.5 hours max. Parking available on Industrial estate.

HOLMLEIGH CHILDRENS HOME
Talk on the life and times of the children's home in the town

A fascinating piece of the Town’s recent history is to be  the subject of the Horncastle History and Heritage Society’s  next meeting on Wednesday 21st March 2018.

Holmleigh an all new children’s home on Mareham Road was built in 1934 and over the next 34 years became home to hundreds of children. The thirties was a still a period of recession and poverty, a period with a less developed health service and of course World War ll leaving the authorities with responsibility for homeless children of all ages. 

The presentation will reveal the lifestyle and later careers of the young people. On the face of it the authorities did their best, dividing the site into 11 cottages each one run as a family unit but did the residents’ memories confirm that? The presence of the home obviously impacted on the Town’s facilities and local schools, how well were the young people assimilated into the community?

Everyone is welcome to what will a thoroughly interesting evening to be held at the Admiral Rodney Hotel starting at 7.30pm - Entry Members £2.00, Guests £3.00.

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 11th January 2018 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW), Trevor Butterworth (TB), Michael Hieatt (mH) and Julie Bates (JB) Minutes Sec.

Apologies: Marilyn Hieatt (MH), Chrissie Chapman (CC) and Ruth Addison (RA)

Item 1. Apologies for Absence

MS accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 30/11/17 and Matters Arising (MA)

It was agreed the Minutes were representative of what had been discussed at the previous meeting and no changes were made.
Christmas Market Shop Front – for a number of reasons outside our control it was not possible to project the slide show as planned. Peter Foster was not able to be there to open the shop up and also wanted assurance that somebody would watch over the shop all day. As our stall had been placed in the market square and not in the expected position outside the shop we were unable to give this assurance and took the decision to abandon the slide show.

Item 3. Correspondence

There had been little correspondence over the Christmas period but MS had just received a letter asking for our preference of dates for the 2018 Christmas Market. The dates offered were 2nd or 9th December. All agreed MS should advise 2nd December as being our preferred date though accept that as it will be the majority vote it could still take place on the 9th depending on others.

Item 4. Financial Report (RA)

RA was unable to attend the meeting but advised MS the current balance was £7,803.20. There are no outstanding large bills though some purchases were planned and in the pipeline.

Item 5. Planning Report (mH)

mH read his report out to the meeting and also advised of a new planning request which was to build two new houses on the site of the Old Vicarage, Spilsby Road – this was further identified as Martins Yard which is a brownfield site.

The planning report will be circulated in due course.

Item 6. Consideration of membership cards in view of large numbers

CC and MS both agreed that producing membership cards would be quite time consuming and even if produced, not everyone would necessarily remember to take to meetings which could cause further confusion. It was decided the simple solution was to take a printed list of members to meetings (in alphabetical order) and simply tick off those members in attendance. MS asked for a volunteer to do this at the door, as well as taking entrance fees – members to be charged £2, non-members £3. AC agreed to do this on a trial basis at the meeting being held this coming Wednesday evening 17th January which MS felt may well be the busiest meeting of the year. [Post Meeting: Unfortunately it has been necessary to cancel this meeting at short notice owing to ill health of the speaker Mike Fowler. Please accept our apologies for any inconvenience caused].

Item 7. Coffee evening idea (MS)

MS felt that whilst the arranged meetings with speakers (every two months) were enjoyable to both members and non-members, which is evidenced by the number of attendees, she also felt that a number of members missed the opportunity to simply sit and chat informally. She suggested having an informal members only coffee evening once per month at Watson’s Yard in between the other meeting dates with no arranged speakers but perhaps some suggested topics to chat about.

All agreed to a trial run with a number of items on display and TB said he would be happy to take his slides along. There would need to be a small charge for these coffee evenings as per our agreement with the photographic society and agreed £2.50 to cover this along with coffee/ biscuits etc.

Item 8. Christmas Market and Party - feedback

Despite the cold wet weather we made £380 at the Christmas Market (inclusive of sales). Thanks were expressed to all those that gave up their time and froze for the cause!

The Christmas party went quite well and MH had done a fantastic job decorating the room which looked absolutely wonderful – all expressed their thanks to MH for all her hard work. It was felt that the hot buffet had been a bit of a let down and it was agreed that some thought needed to be given to catering at this years event.

MS confirmed that the entertainment was already booked for Christmas 2018 and she had also booked the Community Centre but this need not stop us looking at alternative venues. In the past we have gone to different places of interest but it was acknowledged that many people do not like travelling at night and felt best to stay local to Horncastle. All agreed we do need to look at what we do for catering this year with a suggestion of self catering with just two or three choices.

Item 9. Update on shed at Watson’s Yard (BM & mH) and proposal to buy new cupboard

MS has sent information of the 8 x 10 green and grey metal shed to Gary at the photographic society for their approval - once approval received an order will be placed. MS asked BW and mH if they would jointly take this on as a project and get this installed asap adding that as a result of all the publicity there has been a significant increase in the number of donations of material to the Society and she is rapidly running out of space.

MS would need a confirmed date for erecting the shed in order that she can send out a request for volunteers to help and it was agreed to ask Friskneys if we could possibly have the shed delivered to them in the first instance which would make things easier as space is restricted on the site itself and would also be very difficult to make a delivery to the site – much easier to move in pieces as it is being erected and also much easier to agree on a date to carry out the work once the shed has arrived. TB advised that he had a number of surplus slabs which could be used to improve the height of the base of the shed.

It was agreed that once approval had been received from the photographic society that BW and mH would place the order and arrange the delivery address etc. MS has been receiving various discount emails following her initial enquiries but so far not on the shed we actually want to order but will forward on to mH and BW if such an offer is received in the meantime.

MS advised her intention to order a new cupboard costing £199 for the archives adding that she would be providing a table free of charge which would be large enough to use for small meetings as well as being able to use when sorting archive material.

Item 10. Installation of Plaques for Planters

MS was now in possession of 8 x ‘Provided by Horncastle Town Council’ and 8 x ‘Maintained by HHHS’ plaques but unfortunately the smaller plaques are the wrong way round – they are landscape but should be portrait. These will be redone and once received she asked BW and mH if they felt able to install these, adding that she would be able to source the required adhesive.

Volunteers will be needed to help look after the new planters and MS also needs to find somebody to look after the one that Dorothy does. mH felt anyone volunteering should be advised that they will need to water them regularly adding that MH gets worried when they don’t get watered.

It was noted that the Town Council were now looking after the pump on Boston Road (opposite The Wong). They will put a fence around it and were looking to install a plaque explaining the history of the pump. This and the other pump in Albert Street were originally used to water the horses.

Item 11. Publication of Mareham Le Fen memories

Helen Huthwaite has done a wonderful job collating and coordinating information and MS was looking at costs to produce a small A5 booklet. She has obtained permission from Mareham Le Fen to use pictures from their website to illustrate the booklet and felt it would cost somewhere in the region of £70 to £100 to produce. MS felt it unlikely that costs would be covered but all agreed the booklet should be produced and perhaps ask for donations from those wishing to have a copy.

Item 12. Progress on Projects

Homeleigh Presentation – Work is starting on this but AC expressed concerns as she was really not happy about the prospect of addressing a room full of people adding she is happy to chat informally but not to stand up in front of a room to speak. MS fully understands how she feels and AC was assured this wouldn’t cause a problem.

Blue Plaque – This is progressing quite well with a meeting scheduled for 30th January to discuss the wording for the plaque to honour Annie Dixon.

Design for Pig Pens – David Lawrence is working on designs for MS to take to the Town Council adding that they were looking at life size silhouettes similar to the Horses in Horncastle.

Item 13. Any Other Matters

Lions Visit – We still need to arrange a visit for the Lions as a thank you for all their help during our move. BW felt we should give some thought to the format and to make sure we have enough members to chat to people etc. It was agreed to host this in the archive room and provide beer/wine/nibbles etc. BW advised that the Lions meet every other Wednesday so could have as either an extra evening or as one of the meeting dates.

Horncastle Matters – BW has produced a short piece for the next publication on the history of the Society and the work it does. MS advised BW that the list of events in the advert would need to be updated (removing the ones which have taken place since the last advert was placed) and also BW needs to check that the advert now states that all meetings will now be held at the Admiral Rodney with the exception of the AGM on the 16th May which will still be held at Watson’s Yard.

JB vaguely remembered seeing a request from Antiques Roadshow who were planning to do a special programme on Pioneering Women and were appealing for people to get in touch with stories. JB would try to look up details of this for MS.

TB updated the meeting following his visit to David Platt who has recently been taken seriously ill. All were very sorry to hear of his illness and MS would arrange to send a card on behalf of the Society.

Item 14. Date of Next Meeting – 22nd February 2018

Julie Bates, Executive Committee Minutes Secretary

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held
Thursday 30th November 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle

 

Present:           Mary Silverton (MS) Chairman, Ruth Addison (RA) Treasurer, Chrissie Chapman (CC), Jean Forgham (JF), Annie Clark (AC), Bob Wayne (BW), Trevor Butterworth (TB), Michael Hieatt (mH) and Julie Bates (JB) Minutes Sec. 

Apologies:       Marilyn Hieatt (MH)

Item 1.             Apologies for Absence

MS accepted apologies from those members detailed above.

Item 2.             Approval of Executive Minutes 19/10/17 and Matters Arising (MA)

It was agreed the Minutes represented a reasonably true record of what took place other than a minor change to Item 14 – the name William Brown should read ‘John Brown’. 

Horncastle Matters – BW had got some very good coverage in the November issue and it was agreed to continue to support this publication.  Agreed that BW would produce an overview of the society for inclusion in the next issue.

 

Annie Dixon – work on the proposed Blue Plaque is progressing.

Mareham-le-Fen – Annie Duncan was no longer able to progress with this but new member Helen H
uthwaite has not only kindly agreed to do this but has already completed it – so quickly that MS had to admit she had not yet had the chance to look at it.

 

CC advised that despite her attempts to make contact, there were still two members that had not renewed their membership - It was agreed to remove these members from the distribution list.  MS added there are some other members who still hadn’t paid their membership fees, despite saying they will do so every time she sees them.  She is however confident they will pay their fees eventually.

MS advised that Graham’s father had passed away and amongst his personal effects is a cache of railway books (some of them quite valuable) and DVDs.  These will be put on sale at the Railway Talk, 17th January 2018.

 

HHHS had been invited to Louth Civic Centre to celebrate their 50th birthday.  MS and Graham attended and were made extremely welcome.

 

Item 3.             Correspondence

Flora Murrary Award – sadly we didn’t win this, it was won by the Holbeach Cemetery Chapel Trust.

 

The cheque donation from the Masons has now been banked – we still need to arrange a date for their visit.

 

MS advised that Robert Pendell (RP) had made a donation of books to the archive, some of which are quite valuable.  Of particular interest is a book by T Kime from Revesby set in the late 1800s and one by Douglas Lamming on Horncastle in the 1920s.  We could not afford to pay for these and it was agreed by all that RP should be given Honourable Membership in view of his kind donation.

Item 4.             Financial Report (RA)

RA advised the balance at the end of October was £7,255.10.  MS asked if anything had been done yet on Gift Aid.  RA advised nothing had been done yet but this can be back dated for up to four years and would be done in due course.

Item 5.  Planning Report including proposals for The Wong (mH)

mH read his report out to the meeting and was also able to circulate architectural drawings in relation to an application to convert the former dry cleaners to a residential property along with the space above the dress agency (3 flats in total).  It was agreed that the Society should question and seek clarity on the provision of car parking in relation to this application as the car parking shown on the plans is private parking for shop owners.  Another concern was that 3 flats would generate 6 wheelie bins and we would like to see provision made in the plans to accommodate these as not only is there insufficient space in the alleyway for these but they would also be unsightly.   

There had been an application made to register The Wong as a brownfield site for up to 12 houses.  It was agreed that the Society would not condone anything more than 6 houses adding that the conservation area should be used for/retained as a community asset. 

The planning report will be circulated in due course.

Item 6. Consideration of venue for meetings due to H & S concerns

MS advised that the last two meetings had been very popular and as a consequence the meeting room was seriously overcrowded.  So, whilst there is a lovely atmosphere at Watson’s Yard, consideration has to be given to future meetings.   We have some very good talks coming up which are likely to attract a lot of interest, as thus MS felt there were three possible options:- 

1) Limit to members only – but the drawback from this is that we will not attract new members

2) Hire space at the Community Centre – We would only need a room for 6 days per year and this would stop the Community Centre from taking on regular bookings

3) Return to the Admiral Rodney – MS has checked the availability for all the meeting dates with exception to the AGM which will continue to be held at Watson’s Yard and confirms the room is available and being held temporarily but there will be a charge of £30. 

MS pointed out that we had introduced the charge £2 members, £3 non-members as per the agreement with the Photographic Society for use of their room (£2 per head up to £50) and felt they should be told they will not miss out on their £50 but we need to move the meetings on H & S grounds. 

 All agreed that returning to the Admiral Rodney would be the best option for all meetings this year except the AGM.  The situation will be reviewed yearly. MS will confirm the dates with the Admiral Rodney. 

Item 7.             Victorian Christmas Market - update 

BW and TB both agreed the loan of tarpaulins and clips/clamps needed for the stalls.  MS advised that both Jim and Graham would now be there to help put the stalls together.   MS asked RA if she would be able to put together a float for each stall, the Chocolate Tombola requiring around £20 in £1 coins, the other stall requiring a little more and a mixture of coins and notes.  A reminder for anyone wishing to donate chocolate for the tombola – this needs to be with MS/AC before next Thursday at the latest.

Peter Foster had offered us an empty shop front for us to project a slide show to be watched through the shop window.  Ian Marshman is compiling a slide show of approximately 15-20 minutes long to be shown on a loop but neither he nor MS could work out how to project this into the shop window, the only obvious way was to project onto the back wall of the shop.  MS has therefore approached Robinsons to ask if we could loan a very large TV in order to play the slide show in the shop window.  She was told we could loan a TV in principal, providing it was still available, and that she should call into the shop on Wednesday 6th December to check this.  Unfortunately MS now needs to attend a funeral so AC will call into the shop on her behalf – fingers crossed the TV is still available as we don’t currently have a Plan B!

Jim, Graham, BW and TB to set up on the day.  TB is available to help on a stall up until 12.00 with RA.  AC is free to help in the morning also – Chris Bates had offered to help out on the day and MS asked that he help during the afternoon.


Item 8.             Christmas Event – numbers and final organisation

MS confirmed 23 people were coming to the event, a little less than hoped for.  MH is organising the decorations and setting up the tables, BW will open up for her at her preferred time.  CC advised she would be available to help in the afternoon – CC to arrange with MH. 

MS will bring along some background music and advised that she had been able to obtain a book of John Brown’s poems from the internet.  JF had agreed to recite one of the poems and MS planned to recite an extract from one of his more famous poems ‘Ned and Sally’.  BW was asked if he would recite ‘What’s O’Clock’.  It was agreed this would be done between the main course and desert for a bit of fun.

Item 9.             Update on shed at Watson’s Yard

mH advised that the general view was to go for the larger sized shed and confirmed that this would fit with the door on the end as you approach it but, from his research into costings, the green and grey metal shed 8 x 10  does not include flooring.  With the addition of costs for flooring along with other miscellaneous items needed it was likely that costs could be in the region of £554 and he was conscious that we had said no more than £500.  As it would cost £400 for the considerably smaller 6 x 8 shed it was agreed best to go ahead with the larger shed but MS will first send details on to the Photographic Society as a courtesy  – MS has been receiving various discount emails following her initial enquiries so will forward these to mH as it may also be possible to bring the cost down marginally.   

Item 10.           Report on visit to Duxford WW1 information and proposals for 2018

MS was unable to attend the WW1 Planning 2018 event held on 20th November at the Imperial War Museum, Duxford which had been set up to inform and give help and advice on planning events, resources available etc.  BW was able to attend and provided a written report for the meeting (to be circulated with minutes). 

MS has spoken with Julian Millington, Chair of the British Legion who advised her that they are planning a lot of events.  They are holding a service on the morning of 11 November and are trying to encourage people to go back to Stanhope Hall after the service.  MS wondered if we could perhaps pair up with them rather than try to do something separate and perhaps enlarge/blow up existing banners to give something of interest to those attending.  MS advised there were 115 Horncastle soldiers to commemorate, possibly 120 as another 5 names have been found but still to confirm.

Item 11.           Proposed visit by Retford Historical Society - guides

The proposed date for the proposed visit is Sunday 1st July 2018 and MS asked for volunteers to take them on a walk of the town.  BW volunteered and would also ask Paul Scott.  MS will find out more details asap.  It was uncertain if the SJB Centre would be needed. 

 

Item 12.           Plaques for planters - decision

MS had emailed the Executive Group asking for their opinion on the number of plaques per planter owing to costs and it was agreed to only put plaques on two sides of the planters rather than four.

Item 13.           Progress on projects: Homeleigh presentation

MS was mindful that we need to get on with organising this after Christmas.  Initial thoughts were that there should be a screen display but it would be better if we could have some human intervention.  One suggestion was to do it like and interview covering the topics History/ Memories/What Life Was Like.  Will see how this evolves after Christmas.

Item 14.           Any Other Matters

BW queried if it was worthwhile him producing reports for the local newspapers as the last two following the a Dymoke and Swynford Talks hadn’t been used and wondered if it was best just to stick to Horncastle Matters.  MS pointed out that a lot of copy finds its way onto the newspaper websites even if it isn’t published in the paper, however both MS and JF had seen something in this weeks Horncastle News.

Item 15.           Date of Next Meeting – 11th January 2018                                                              

 

 

MIKE FOWLER - RAILWAY BRANCH LINES INCLUDING HORNCASTLE
The return of well known Railway enthusiast, Mike, continuing his account of the railways of the Eastern part of Lincolnshire.

Following his extremely popular talk last year, Mike has now completed some more studies of the branch lines including Horncastle and will be talking about them at the meeting on the 18th April 2018 at the Admiral Rodney Hotel at 7.30pm

He will again have some displays of his signs and books.

The Society also has a large number of railway books and  DVD's recently donated to the Society which will be available for sale on the night.  Some date back to the 19040's, so remember to bring your wallets!!

Talk by Francis Dymoke 20th September 2017
A talk about the hereditary Champions of England and the Dymoke Family history

A Champion Tale.

One of the principle aims of the Horncastle History and Heritage Society is to connect members with the history that happened quite literally on their doorstep in this part of Lincolnshire.

The speaker at last Wednesday’s meeting held at the Society’s new Home at Watson’s Yard was Francis Dymoke whose family have lived at  Scrivelsby from the days of the Norman conquest and have been the sovereign’s champion for 34 generations. Francis started by stressing that although the title of Sovereign’s Champion is attached to the holding of the Scrivelsby Estate the actual appointment is only made at a coronation. Francis’s father Col John Dymoke became Queen’s Champion when he took part in  the coronation of Queen  Elisabeth ll. At a future coronation Francis will have to offer his services and if accepted would almost certainly become  King’s Champion.

Should Francis become his family’s 35th Champion his contribution to the ceremony is unlikely to equal that of his illustrious forbear Henry Dymoke who entered the banquet at Westminster Hall that followed George lV’s coronation wearing a gleaming  suit of armour riding on a white charger to throw down his gauntlet 4 times as a  challenge to anyone who disputed the King’s position.

In the lively question and answer session that followed almost inevitably the first question was could Francis ride a horse? Hopes were expressed by members that we may see this tradition revived at a future coronation.

We are proud to report that Francis Dymoke agreed at the meeting to become a patron of the society thus emphasising again the strong links between the Dymoke family and the town of Horncastle. 

 

Francis DymokeThe gauntlet used by Henry Dymoke and one of the gold cups presented to Champions by the Monarch are shown in this photo of Francis Dymoke and the chairman, Mary Silverton.

Executive meeting 7th Sept 2017
Notes on Executive meeting

  Notes on a Meeting of the Executive Committee held on                                       

Thursday, 7th Sept 2017 at 1415 hours at No. 4 Low Toynton Close, 

Present:          Mary Silverton (MS) Chairman, Annie Clark (AC),   Michael Hieatt (mH), Marilyn Hieatt (MH) & Trevor Butterworth (TB),  Ruth Addison – Treasurer

Apologies:      Bob Wayne, Jean Forgham, Chrissie Chapman, Julie Bates

Item 1.                        Apologies for Absence

Ms accepted apologies from those members detailed above and apologised for the change of date of the meeting. MS also took notes which would not form strict minutes.

Item 2.                        Approval of Executive Minutes 13/7/17 & Matters Arising (MA)

Under Financial Matters it was pointed out that the figure given was the bank balance and not what had been received this year.  It was then agreed the  Minutes represented a reasonably true record of what took place.  MS said under MA at Item of those Minutes (Planters)  a request had been sent to Town Council for permission to put signs on the planters. Awaiting a response.  Also under item 9 - WiFi at Watsons School- a neighbouring property had offered ‘piggybacking’ but not successful.  Computer advisor says no harm if updated periodically at home.

Item 3.                        Correspondence

a)      Great War Book – Governors of Bannovallum School have requested that a copy is presented to the school.  To be arranged.

b)      Retford History & Archeological Society have requested a guided walk around the town. Agreed.

c)      Lincolnshire Day – 1st October. Invitation to attend.  Unfortunately not enough people available to attend.

d)      St Mary’s information boards and development of Community Centre garden – About 5 of our members have volunteered to assist.

e)      Donations to Archives – More from David Robinson’s collection to pick up. Donation of TV, VHS & DVD Players, a collection of negatives of Horncastle news photographer.

Item 4.                        Financial Report

The Treasurer reported that there was £7129 in the account. Insurance for the archives has been checked and it was agreed to increase the contents cover for any site up to £3000. Ruth will also check coverage of school premises as per requirements of agreement.

An invoice of £35 has just been paid for an update of the Society’s crest to incorporate HHHS rather than Civic Society.

Item 5.                        Publicity Campaigns

Chris Bates has produced a press release about the funding for the Roman Wall and the work the survey hopes to achieve. It is also intended to release some publicity about the planters, but photographs will now be delayed until Springtime.  Chris will assist on regular press releases to maintain a high profile for the Society.

Item 6.                        Heritage Open Day

Ruth provided an update.  All seems to be in place and bookings for the Police Station tour are being received with just a few places remaining.  Members have volunteered their services and the event is now fully covered.

Item 7.                        Agreement with Photographic Society

The Photographic Society had produced an agreement for the use of Watson’s Infant School by HHHS. The Chairman and Secretary had perused it and Patrick Cordingly had advised on the legal implications.  A few amendments had been made and agreed with the Photographic Society.

The Executive Committee agreed to the signing of this agreement by the Chairman and Secretary.

Item 8             Planning Report

mH presented his very detailed and informative report to the other members who agreed to query the use of fencing at  3 Cagthorpe and decided not to query the repeated refusals on 7 West Street. A copy of the Planning Report is attached for member’s consideration. Comment was again made about the dangerous condition of the property at Overton’s corner and MS agreed to take this to the ‘Horncastle Matters’ meeting. It has an adverse effect on the town’s image.

Item 9.                        Proposal to site a shed at Watson’s Yard

The Photographic Society uses the room where the archives are kept as a storage room for ladders, etc. it is proposed to offer them a shed in the yard for storage of cleaning and old materials, etc. which will free up more space for the archives.  An enquiry has been made to ELDC to see if Planning permission is necessary, but no response received. The Executive agree to MS pursuing this project with an initial estimate of £500. It was noted that the shed would not belong to the Society.

Item 10.          Update on visit to Ayscoughfee Hall & Spalding Gentlemens’ Society

37 names have been received for this trip.  Just a few vacancies if required.

Item 11.          Christmas Event – Entertainment

MS apologised that she had not taken this forward despite Members providing her with suggestions.                

Item 12.          Progress on Projects

David Lawrence is beginning to look at various animals for the cattle pens.

It is hoped to increase sales at the Christmas Market and help is required on marketing our goods and deciding what can be sold etc.

 

Item 13.          Any Other Matters

MS will ask for help to do a clean up at Watsons prior to the next meeting as it is a bit dusty.

All Executive members agreed to investigate Annie Dixon’s achievements with a view to erecting a blue plaque.

The visit to South Ormsby Hall organised by Chrissie had been a great success.  In its present state it very much represents a Lincolnshire Gentleman’s residence.

Members were reminded to look at the website which usually carries reports on visits and events etc.

Item 14.          Date of Next Meeting – 12th October 2017

            Meeting ended at 4.00 pm.

Mary Silverton

 

    Planning Report Sept 2017 see Planning Section

 

 

 

 

                     

 

 

  

Executive meeting 13th July 2017
Minutes of Executive meeting
Minutes of a Meeting of the Executive Committee held 
Thursday 13th July 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Chrissie Chapman (CC), Annie Clark (AC),   Bob Wayne (BW), Trevor Butterworth (TB) and Julie Bates (JB) Minutes Sec.  
Ruth Addison – Treasurer attended briefly at the start of the meeting to hand over documents but was not able to stay for the meeting.
Apologies: Michael Hieatt (mH), Marilyn Hieatt (MH) 

Item 1. Apologies for Absence
MS accepted apologies from those members detailed above.

Item 2. Approval of Executive Minutes 01/06/17 and Matters Arising (MA)
It was agreed the Minutes represented a reasonably true record of what took place.  MS said under MA at Item 3 of those Minutes (Harold Willson Blue Plaque) she had located the house but was only able to find a little information on Harold Willson and questioned if he was sufficiently notable to be awarded a blue plaque.  It was agreed not to pursue this further.   CC asked about James Searles a boxer/bare knuckle fighter from Horncastle.  MS had a lot of information on this individual who was born here in the 1820’s but most boxing events took place in Liverpool or America and felt he didn’t warrant a blue plaque locally.  Also under MA at Item 3 CC had visited the site but was unable to locate the pillbox.  BW explained were it was, within the Mill field, adding it was in an unusual place as it appeared to face away from the roads.  CC had spoken with a contact at Heritage England who advises pillboxes are very difficult to list and would have to be of a very rare design for national listing but that it was probably possible to list locally.  MS asked CC to make a note in the archive that this group had investigated and agreed not to progress any further as the pillbox was not of any great historical value.

MA Item 6 (Archive Open Day) – despite the fact nobody won the quiz, the event had been a great success. A lot of interest was shown raising our profile with the addition of receiving donations and new members.

MA Item 12 (Roman Wall and Planters) – MS was liaising with Chris Bates on raising awareness of these projects.

Item 3. Correspondence
MS had received a letter with reference to Horncastle Christmas Market which is to be held on Sunday 10th December asking if we would like a stall.  The theme will be a Victorian Christmas Market and we have been asked if we could dress up in Victorian outfits.  There will be a thousand event booklets printed and cost of advertising is £20 half page, £40 full page.  Prizes will also be awarded for a number of categories including best stall/best shop window etc.  In order to make use of empty shop premises we have been asked if it would be possible for us to project slide shows of old Horncastle etc so we may need a few volunteers to help to man this.  Ideas were welcomed on what we could do to raise money on the day.  Previous years we have run a chocolate tombola which we will continue to do as this is easy to organise.  It was agreed we would need at least one stall, perhaps even have two – one for the tombola, the other for sales.

MS had received a letter from the Town Council thanking us for all our efforts in relation to the planters.

MS produced a newspaper cutting in relation to windows on a house in West Street . Our complaint about use of UPVC windows appears to have been supported by the Conservation Officer and the permission to use them was a mistake.

‘Who do you think you are’ - The Australian version of the program have been in touch in relation to an antique dealer in Horncastle around 1920/1926.  MS, Colin Gascoyne & Paul Scott managed to find quite a bit of information however this has now been put on hold by the program for at least a year.

Item 4. Financial Report & Membership Renewal
Accounts have now been signed off and formerly audited.  MS confirmed we had received a total of £7,038.79 from the start of this financial year.  MS advised that she had applied to the Town Council to provide funding for additional signage, storage and the cost of binding two books. She is happy to advise that we have received a cheque for the full amount requested £350.  We have also been given a donation of £50 from a lady that had requested help writing a book.  Despite the fact we were unable to help her write the book, she made the donation to thank us for the help we were able to give her.  David Lawrence has also made a donation of £10 as he was unable to make one of the events.

Membership renewal – CC raised some issues around Standing Orders which were out of date and had caused some confusion but it was agreed to let these continue for the time being.

Item 5. Planning Report
 MH was not able to attend the meeting but a report would be circulated in due course.  

 
Item 6. Feedback on Archive Open Day

 We received fifteen feedback forms from the Archive Open Day, most of these were very positive with the odd negative comments about how things were displayed – this was specifically in relation to somebody in a wheelchair who had difficulty reading some of the information.  There were also some comments made that the slide show was too fast not allowing time to see photographs before moving to the next slide.  Only one small group of people had an issue with paying to come into the event and chose not to do so, nobody else seemed to have an issue with paying and the event brought in much welcomed funds.  Thanks were expressed to all those that had given their time to make this event such a success.

Item 7. Update on visit to Ayscouffee Hall & Spalding Gentlemen’s Society
 MS advised that the visit to Ayscouffee Hall would be in the morning and the Spalding Gentlemen’s Society at 14.00 hrs on Wednesday 25th October.  There is no charge for either venue, both relying upon donations, however the Gentlemen’s Society recommend a donation of £5. The bus will cost approx £10 per person and MS will now start to take bookings for this event. 

Item 8. Christmas Event - Entertainment
 All were asked for ideas for suitable entertainment for our Christmas event on Friday 8th December.  CC mentioned a group she had seen previously by the name of ‘Pie Powder’ that dress up in Victorian costume and sing songs from the Victorian era, some of them funny.  JF agreed to contact Richard Darcy to find out details for two acts previously used for U3A events, one a group telling humorous stories and singing, the other a lady that talked about the history of pantomime.  MS asked if all can find out details for the next meeting and also to liaise in the meantime.  She asked if everyone was happy that we ask Sue to provide a finger buffet again – everyone in favour of this and BW to ask Sue if she is able to do this at the same cost of £10 per head.

Item 9. Progress on Projects and New Proposals
Calendar – MS apologised as she has not been able to progress this any further.

Planter Plaques – MS feels that we should pay for these as the Town Council have provided the flower tubs.  She advised that there will be a small plaque on each of the four sides of the tubs which she felt should show the Town Crest.  There is also a longer plaque for each side and suggests that on two sides the plaque should read ‘Provided by the Town Council’ and the other two sides should read ‘Maintained by Horncastle History & Heritage Society’.  Whilst wishing to offer the work of engraving these plaques to a local company, we have been waiting quite some time for a quote from Sprint Signs.  TB will have a quiet word with them and suggest if a quote is not forthcoming we may need to look elsewhere.  JB added that her husband may have contacts for a company that engrave plaques.

Wifi Connection – There is no wifi and no telephone points in the new archive premises and this is needed in order to back-up our information to the ‘Cloud’ and also for system updates.  Having looked at wifi systems in the locality all are password protected so MS contacted QEGS this being quite a strong signal, asking if it would be possible for us to have limited access to their wifi simply for the purpose of back-ups etc.  They responded saying they couldn’t allow this on security grounds. Richard Downer lives quite close to the archive centre and BW agreed to ask Richard if it would be possible for us to use his wifi, though he queried how far the wifi range would be.  If he doesn’t have a problem with us using his wifi we could look into getting plug-in boosters to give us a better signal.

Old Cattle Market – BW commented that it would be nice if we could get the pig weighing machine painted up.  David Lawrence is to be asked to design some artwork for this area. 

The pump on Boston Road is looking awful too and could do with some weed killer around there.  BW offered to undertake.  

Item 10   Any Other Matters
Heritage Open Days – CC advised that herself and RA  were available to run these and it was hoped that BW would also be available.  They will have at least two rooms with staff at Chattertons.  MS reminded CC to speak with Chris Bates to promote/publicise the event.

2018 Meeting Dates – MS asked JF to send the dates through to her as it was possible they may need to swap the proposed January and March speakers around.  JF confirmed that speakers have now been booked for all but the July and September meetings.

Buildings at Risk – MS asked BW who keeps the register.  BW suggested Heritage Lincolnshire at Heckington Windmill would be the first point of call.

CC would investigate a future visit to South Ormsby Estate adding they have an excellent website.

MS asked TB to stay on the Executive Committee now that the burden of taking the notes has been lifted.

Item 11. Date of Next Meeting – 31st August 2017
MS suggested the 31st August 2017 at the usual venue.  JF gave her apologies as she would be on holiday. 

Julie Bates
Executive Committee Minutes Secretary

Minutes of a Meeting of the Executive Committee held on Thursday, 1st June 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle
Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Chrissie Chapman (CC), Annie Clark (AC), Bob Wayne (BW), Michael Hieatt (mH), Marilyn Hieatt (MH) & Trevor Butterworth (TB) Minutes Sec.
Apologies: Ruth Addison – Treasurer
In Attendance: Julie Bates (JB) Secretary in waiting..!
 
Item 1. Apologies for Absence
                 Ms accepted apologies from those members detailed above and then introduced Julie Bates.
 
Item 2. Approval of Executive Minutes 20/4/17 & Matters Arising (MA)
It was agreed the  Minutes represented a reasonably true record of what took place.  MS said under MA at Item 2 of those Minutes (Planters) our Planters Project team in conjunction with Horncastle Town Council deserved congratulations for securing the four new planters now in place at the junction of West Street and the Lincoln Road.  MS added under MA at Item 6 of those Minutes (Exhibition) the "Voices of the Great War” exhibition at the Stanhope Hall had been a qualified success in that the numbers attending were less than hoped for but otherwise had been well worth putting on.
 
Item 3. Correspondence
MS had received a letter referring to a Harold Alan Wilson who was born in 1885 and lived at 22, The Becks and was an Olympic competitor and winner in the 1908 games and the suggestion was a suitable recognition might be considered.   Discussed and agreed that subject to further investigation a Blue Plaque commemorating Wilson’s achievements might be in order.   MS to research and report back.   MS had received another letter from a David Pullin regarding the alleged WW2 pillbox on land off the Langton road near the old Mill suggesting the HHH consider it suitable as a historic project?   BW said this concrete edifice was probably put up by a local builder and appeared to be a common Type 22 construction and was situated on private land.  MH interjected  "Do we really need to investigate/preserve this?” but after some discussion it was agreed CC & BW would investigate further and report back.
 
Item 4. Financial Report & Membership Renewal
In the absence of the Treasurer, MS said the only changes from the previous meeting were an additional £600 coming in with an anticipated £102 going out!  As to membership renewals – there were still a few members yet to renew their subscriptions.  Secs. Note – could this possibly be you, dear reader?
 
Item 5. Planning Report
MH presented his very detailed and informative report to the other members who concurred unanimously with the many and various actions MH had taken on the Society’s behalf.   Copies of the last two Planning Reports are attached for member’s consideration.
Item 6. Display of Archives – 17th June.  Volunteers, Publicity & Catering

MS reminded members this event will be held in the Community Centre from 10.00 am until 4.00pm with an entrance fee of £2.50 to include tea/coffee & biscuits.    Catering to be arranged by AC.    MS will be preparing a quiz for attendees to enter.  BW to ask Paul Scott if we could have the loan of a projector to show our DVDs.    MS said we also need equipment to play the Mini-discs of peoples recorded memories.   If any member can help with these requirements – contact MS.
 
Item 7. Update of the Heritage Open Day (HOD)
CC said an initial meeting of interested parties had been arranged but it was a bit early to go into details and indicated a HOD project team meeting would take place in July.
 
Item 8. Report on Archive move, parking, costs involved & possible funding
MS said the move into the Horncastle Photographic Society’s (HPS) premises had been a dampening experience (it rained – heavily!) but completed successfully thanks to a good team effort.   MS added it was now much easier to carry out Archive work.    Parking for attendees at HHH meetings has been arranged with Mr Eric Young of Friskneys to use the area adjacent to Friskneys showroom (LHS). Mr Young has requested we provide him with a list of meeting dates in order Friskneys are aware of who is using this area. MS said the move to the HPS had been at no financial cost to the HHH.   MS will be applying to HTC for funding to cover certain Archive related expenses, e.g. book binding, storage and filing. Letter of thanks to be sent to the Admiral Rodney and SJB.
 
Item 9. AGM – Feedback and points raised.
MS said it had been a good AGM with encouraging member participation despite there being 23 apologies from members with previous commitments.  MS said regarding involving local schools with HHH related projects, her previous attempts had yet to bear fruit – mainly because of difficulties in integrating with the schools already overloaded curriculums and schedules.   The point about not having too many projects on the go at any one time was accepted; however the calendar project was still ongoing as was the need to record memories of Horncastle from the older generation before those memories passed on with them..! MS said Paul Scott had "rescued” old copies of the Horncastle News that Johnson Press was about to discard.  He will now Liaise with MS to get these copies scanned for incorporation into our Archives.
 
Item 10   Update on visit to Ayscouffee Hall & Spalding Gentlemen’s Society
MS aid a preliminary booking had been made for a 40 seater coach on the 25th Oct at a cost of £255.00.
 
Item 11. Christmas Event – Entertainment
CC confirmed the venue had been booked for the 8th December.   A debate ensued as to the desirability of and type of entertainment required.   Any suggestions from potential attendees will be welcomed!

Item 12. Progress on Projects and New Proposals
MS said the Roman Wall Preservation Project has almost been a "One Woman Show” under the enthusiastic and even forceful pursuance by Sheila Jonkers who has single-handedly secured a £6.5K grant!   MH suggested that Plaques are placed on the planters indicating that the Town Council and HHHS supplied and maintained them.    There are 16 sides.   MS to get quote.
 
Item 13. Any Other Matters
There were none.
 
Item 14. Date of Next Meeting – 13th July 2017
MS suggested the 13th July 2017 at the usual venue and this was enthusiastically agreed!    MS then terminated the meeting at 4.07 pm.


Trevor Butterworth
Executive Committee Minutes Secretary

see Planning section for Planning reports
 



         
 

  

Minutes of a Meeting of the Executive Committee held on Thursday, 20th  April  2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle
 
Present: Mary Silverton (MS) Chairman, Jean Forgham (JF)  Michael Hieatt (MH) Planning,                      
Bob Wayne (BW),Annie Clark (AC) Ruth Addison (RA) Treasurer & Trevor Butterworth (TB) Minutes Sec.
Apologies: Marilyn Hieatt & Chrissie Chapman 
 
1. Apologies for Absence
MS accepted apologies from those detailed above.
 
2. Approval of Executive Minutes 10/11/16 & Matters Arising (MA)
These Minutes were agreed as a reasonably true record of what took place.   Under MA from the previous Minutes and at Item 10, MS said painting of the Horse Sculptures was still in the capable hands of Bob Wayne and his fellow Lions Club members who were currently awaiting a "Weather Window of Opportunity” to commence this project.    Regarding the planters, MS said this was under discussion with the Town Council as to cost & size.
 
3. Correspondence
MS said a donation of £50.00 had been received towards the Roman wall from a Member.   MS said the Library had for disposal copies of the Parish Magazine going back many years; MS will collect them.   MS said the Town Council had asked who "owns” the HHH/Civic Society logo?    Discussed and concluded not "owned” by anybody.   MS said EMACHS was becoming very pro-active and do we need to advise the wider membership.  Discussed and agreed MS to exercise discretion regarding advising members.   MS said she had been approached regarding a (supposed) war-time pill box off Langton Lane.  BW agreed to investigate.  
 
4. Financial Report 
RA said she had nearly reconciled the Income & Expenditure accounts and would have this completed in time for the AGM.   Meanwhile RA advised there had been some £6,467.00 in the Bank at the end of March with an indicated surplus of some £1,600.00
 
5. Planning Report from Mr M Hieatt
MH gave a a very comprehensive report on planning issues to the meeting.    See the attached report or if not attached will be forwarded when received.
                           
6. Exhibition "Voices of the Great War – Volunteers, Publicity, and Catering etc.Etc.
MS said the Stanhope Hall had been booked for Sunday, 30th April, 10.00 am – 4.pm and volunteers will be required to both make cakes and also operate the tea/coffee facility.   Entry will be free but donations very welcome!    CC & JF undertook to organise the tea bar rota and TB undertook the collection of display items from the Lincolnshire Museum of Life on Friday, 26th March and return same on Tuesday, 2nd April.  Member’s cake-making skills will be appreciated!   Volunteers are requested to contact MS.                                           

7. Progress on Search for New Premises for our Archive Material.
MS said she had sent out several letters to various organisations and the Horncastle Photographic Society (HPS) had responded favourably and negotiations are currently under way with them regarding use of their premises down Watsons Yard off West Street.   Further details will be revealed (hopefully positively!) at the AGM.
 
8. Annual General Meeting – Agenda and Positions Vacant
MS reminded members it would be held at the Admiral Rodney Hotel on Wednesday, 17th May at 7.30 pm.   MS asked if all current Executive Committee members were willing to stand again for next year.  TB said his domestic situation had already resulted in resigning from other local organisations and if there was a volunteer to take on the Secretarial role he wouldn’t be reluctant to give way!  MS said the Executive Committee really needed a Marketing Member – preferably a computer literate one who was savvy with the various internet media sites.   RA said we really need a list of all members willing to help - rather than just the regular few.     RA added a fund-raising member would be useful if the HHH is to continue expanding its role regarding projects and events.   MS said all the above to be raised at the AGM.
 
9. Approval for booking of Community Centre for Civic Day & Proposals for Displays.
MS said a provisional booking of the Community Centre had been made for the 17th June – Civic Day in order the HHH might display Archive Material.   Tea/coffee and biscuits available, no entrance fee but donations accepted.   10.00 am until 4.00 pm.    Volunteers will be welcome..!    Discussed and agreed but needs advertising in good time.
 
10. Proposed venue for a visit in October.
MS said she was suggesting Spalding Gentlemen’s Club and the gardens at Ayscoughee Hall on the 17th October was a good-value "double” event.   Discussed and agreed to visit the gardens in the morning followed by lunch at the Hall and the Club in the afternoon.    Coach to depart Horncastle at 0930 hours.
 
11. Christmas Event – Community Centre booking
MS proposed using the Community Centre on the 8th December for this annual event.   Agreed.   MS asked if any entertainment would be appropriate.   Debated and RA volunteered to investigate the availability of local and low-cost talent.
 
12. Progress on Projects.
MS said replacement planters were still awaiting a Town Council decision.   The Information Board project needed reconsidering in view of the current Town Clerks resignation.    Sculpture painting awaiting BW and his loins.    Updating of Archive material still ongoing.   Roman Wall – Sheila Jonkers is attending a fund-raising course prior to seeking funds for the proposed work on the wall !
13. Any Other Matters
JF said the programme of future events/speakers was almost complete.   MS said the Flood Defence visit organised by MH was very successful.
 
14. Date of Next Meeting
The next Executive Committee meeting will be held on Thursday, 1st June at 2.15pm at the Chairman’s residence.

Trevor Butterworth                        
Minutes Secretary
                     



Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held on the 12th January 2017 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present: Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Marilyn Hieatt (MH), Bob Wayne (BW), Ruth Addison (RA), Michael Hieatt (MH) Planning & Trevor Butterworth (TB) Minutes Sec.
Apologies: Chrissie Chapman (CC)
 
Item 1. Apologies for Absence
MS accepted apologies from those detailed above.
 
Item 2. Approval of Executive Minutes 10/11/16 & Matters Arising
These Minutes were agreed as a reasonably true record of what took place. Under Matters Arising MS said the "Voices of the Great War” exhibition material included some 25 pop-up banners, Quizzes and various other related items and all at no charge to interested parties! Unless, of course we might be using them to sell things! We would also have to collect and return these items. A short debate agreed we should take advantage of this offer and plan for a March/April date. As for the Christmas Fair and the Christmas Meal, all agreed both were a great success.
 
Item 3. Correspondence
MS said there is now an EMACHS website available which renders expensive hard copy access obsolete for those interested and that ELDC now has a Visitors Link available on its website. MS has the details.
 
Item 4. Financial Report
RA said the CCLA account had now been closed but "difficulties” had been experienced with the bank regard signatories to the new mandate. Until these difficulties have been resolved it will be necessary for MS to retain the cheque and paying-in books.
 
Item 5. Planning Report from Mr M Hieatt
See attached report - in Planning section of website.
 
Item 6. Heritage Weekend 2017 - Progress
MS said the group had met on the 6th December and good progress had been made. Next meeting of the group is scheduled for the 27th January
 
Item 7. Arrangements and Publicity for the Meeting on the 18th January.
MS expressed disquiet regarding the apparent lack of posters distributed and said there are posters available in the SJB Centre if members could assist with this requirement. MS said a copy of the poster had already been emailed to all members but we needed to attract non-members as well.

Item 8. Consideration of comment to ELDC regarding its apparent change of policy with respect to UPVC windows in the Conservation Area.
MH said ELDC appear to be making decisions on individual cases rather than adhering to an unequivocal policy regarding UPVC windows. MS said we need ELDC to clarify the situation. MH agreed to write to ELDC seeking such clarification.
 
Item 9. Progress on Roman Wall Conservation
MS read out the report from Sheila Jonkers. See attached Report or will be forwarded later.
 
Item 10. Replacement of Planters on West Street
MH said there is now the possibility/probability of Horncastle Town Council funding being made available for new planters!
 
Item 11. Proposed Entry for the Flora Murray Award
MS said this is an SLHA award and last year we had put forward the horse sculptures. After some debate it was agreed to put forward the WW1 book this year
 
Item 12. Repainting of the Horse Statues
MS said there is a need to resolve how these statues should be preserved and there are widely different proposals from our two "in-house” experts. BW (expert No.1) said the statues are made of mild steel and will eventually continue to rust if left untreated and he advocated a degree of de-rusting be carried out followed by re-painting; however David Birchall (expert No.2) believed the best solution was to uplift the statues, have them shot-blasted and then powder coated before replacement. After some debate it was agreed that although the uplifting proposal had long-term merits it would be very expensive and therefore a proposal by RA, seconded by TB to opt for re-paining this year was carried unanimously with the proviso this subject be reviewed in twelve months time.
 
Item 13. Progress on Projects
MS said there will be a meeting next week with the HTC Clerk regarding the proposed notice boards.
 
Item 14. Any Other Relevant Matters
MS said the annual Heckington Show is always well attended and we now have an opportunity to have a presence at the next event on the 29th/30th July this year. The cost will be £25.00 . Debated and agreed.
 
Item 15. Date of Next Meeting
It was agreed the next Executive Committee Meeting would be held on the 2nd March 2017 at No. 4 Low Toynton Close. Commencing at 2.15pm.
 
Trevor Butterworth
Minutes Secretary

Executive meeting November 2016
Minutes of the meeting 10th November

Horncastle History & Heritage Society Minutes of a Meeting of the Executive Committee held on the 10th November 2016 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present:Mary Silverton (MS) Chairman, Jean Forgham (JF), Annie Clark (AC), Marilyn Hieatt (MH), Chrissie Chapman (CC) & Trevor Butterworth (TB) Minutes Sec.
 
1. Apologies:Ruth Addison (RA) & Bob Wayne (BW)
MS accepted apologies from those derailed above.
 
2. Approval of Executive Minutes 21/09/16 & Matters Arising
These Minutes were agreed as a reasonably true record of what took place. Under Matters Arising MS confirmed the Christmas Party would be held on the 9th December at the Admiral Rodney Hotel and the cost will be £19.95 per person and limited to a maximum of thirty. First come...! Cheques made out to the Admiral Rodney to be with MS by the 30th November.
 
3. Correspondence
MS said there has been a lot of archive usage via the webpage and done with an appropriate donation. MS then produced a scrapbook of newspaper cuttings about Horncastle. This book had been found in a Tewksbury bookshop and sent to MS. A brief perusal of the content indicated this will be another item of interest in our archive.
 
4. Donation from Olive Lodge of the Freemasons and its use
This comprised a further gift of £500. MS suggested using some of the latter to repair/renovate various Archive books. Discussed and agreed to also use some of this generous donation on our planters. CC agreed to investigate costs regarding book renovations.
 
5. Financial Report
MS said there was £1,183.00 in the deposit account and £2,204.00 in the current account.
 
6. Planning Report from Mr M Hieatt
See attached report.
 
7. Heritage Weekend 2017 - Progress
CC said this would be during the 7th-10th September 2017. MS said a small Working Group (WG) is needed to progress this project and CC volunteered to chair it. MS indicated BW &RA would also be involved and MH also volunteered to serve.
 
8. Consideration of Lincolnshire Voice Exhibition from LCC
MS briefed the meeting on this proposed exhibition as a possible event next springtime in the Stanhope Hall. Further details to be obtained by MS
 
9. Arrangements & Publicity for the 16th November Meeting
MS said the meeting would be held in the upstairs main room in the Admiral Rodney and CC would be running the show! TB apologised in advance for none attendance at what promised to be an entertaining evening.
 
10. Christmas Stalls – Requirements
MS said a second stall at a cost of £25.00 had been booked. TB said he would provide the cover. MS said help will be required to erect stalls and also man them. MS said more chocolate required. AC volunteered to host the setting up of the tombola on Thursday, 1st December at No. 10 Harrison Close starting at 1.00 pm. This will involve sticking a raffle ticket on each item of chocolate and tearing up the counterfoils – time consuming so many volunteers will be welcome.
 
11. Consideration of Honorary Membership for Colin Gascoyne
MS suggested two years but after a brief debate it was agreed to offer him a lifetime honorary membership.
 
12. Progress on Projects
MS said the Information Boards project with the three-way meeting now required volunteers to work with her and the Town Clerk in order to progress any further. Contact MS if interested. MS said the old cattle (pig?) pen next to the Black Swan public house looks shabby and dilapidated and is in need of painting and perhaps some metal animal (pigs?) artwork to remind people of its heritage.
 
13. Any Other Relevant Matters - none

14. Date of Next Meeting
It was agreed the next Executive Committee Meeting would be held on the 12t January 2016 at No. 4 Low Toynton Close. Commencing at 2.15pm.


Trevor Butterworth
Minutes Secretary


Executive meeting 12th May 2016
Minutes of executive meeting

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held on the12th May 2016 at 1415 hours at No. 4 Low Toynton Close, Horncastle

 
PresentMary Silverton (MS) Chairman, Annie Clark (AC), Marilyn Hieatt (MH) Bob Wayne (BW) & Trevor Butterworth (TB)
 
ApologiesDr David Lawrence, & Michael Hieatt
 
Item 1. Apologies for Absence
MS accepted apologies from those detailed above.
 
Item 2. Approval of Executive Minutes of 7/4/2016 & Any Matters Arising
It was agreed these Minutes represented a reasonably true record of what took place. MS asked as to progress with the proposed Garden Party and would it be possible to hold in the Manor House gardens? After a short debate it was agreed yes and keep attendance to members and friends. Saturday 16th July, starting at 2.00pm was suggested as the date and time. Cakes and liquid refreshment would be required. Paul Scott, Bob Wayne and Keith Sellers to lead a Town Walk with a return NLT 3.30 pm. An RSVP would be required as well.
 
Item 3. Correspondence
MS said the statues for RAF Ingham had been done and would be unveiled on the 26th May. MS and Bob Wayne plus David Birchall would be attending this event.
 
Item 4. Financial Report
MS said the accounts were with the Auditor and a full financial report would be given at the AGM.
 
Item 5. Planning
See attached report from Michael Hieatt.
 
Item 6The Queen’s 90th Birthday Celebrations
MS said Bob Wayne & David Birchall are making a wooden cut-out of a horse and it will have a red, blue & gold theme to reflect the theme colours and needs to be suitably decorated. The horse will be on a trailer with the HHH banner prominently displayed and volunteer members (preferably in period costume!) escorting it. Also agreed to a throne and the Queen sat on the trailer. We also need volunteer members to help with the decorating and painting! Names to MS soonest. Bob Wayne to check with the Lion Theatre on possible availability of the period costumes.
 
Item 7. AGM
MS reminded members the AGM is on the 1st June 2016 at the Admiral Rodney Hotel starting at 7.30 pm. MS said there will not be a speaker and she will be sending out a list of "posts” to all members in order they may consider which one they wished to volunteer for...!
 
Item 8. Three-Way Meeting
MS said the theme is "Working Together" – presumably to try and make our town a more attractive place for both residents and potential visitors. The Town Clerk is actively using media facilities to try and achieve this. A change of name from TWM has been suggested e.g. "Totally Local” or even "Totally Horncastle”?
 
Item 9. Sleaford Visit
MS said unfortunately the two-groups plan failed because one group took longer completing its tour than was originally planned which left the other group bereft and somewhat dissatisfied with their lot! We will do it again sometime!
 
Item 10. Visit to Gainsborough Old Hall
MS said the planned arrival on Wednesday, 26th October at the Old Hall was for 11.30 am (approx) and go directly to the cafe/restaurant for some sustenance before commencing the tour at 1.00 pm. Departure would be at about 3.30pm. MH agreed to organise tranport for this event. Concessions £5.60 with 10% discount for a group. Members wishing to attend should respond directly to MS.
 
Item 11. Project Update
Planters – MH has this in hand. BW has been to examine the "old” planters with a view to assessing any refurbishment potential..! MS said the David Robinson Newspaper cuttings are a mammoth task but now has five volunteers working on it. The Town Walk leaflet is still Work in Progress!
 
Item 12. Any Other Business
The interpretation board for the horse sculptures has now been sited. A letter of thanks to be sent to Peter Fidies.
 
Item 13. Date of Next Meeting
This was agreed as being the 23rd June at 2.15 pm at the Chairman’s residence.
 

Trevor Butterworth
Minutes Secretary

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held on the 7th April 2016 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present: Mary Silverton (MS) Chairman , Annie Clark(AC), Marilyn Hieatt (MH)& Trevor Butterworth (TB) 
Apologies: Dr David Lawrence, Bob Wayne & Michael Hieatt

 1. Apologies for Absence 
MS accepted apologies from those detailed above.

 2. Approval of Executive Minutes of 25/2/2016 & Any Matters Arising
It was agreed these Minutes represented a reasonably true record of what took place. MS advised the WW1 plaque in the Horncastle War Memorial Centre has been relocated to an area accessible by the public.    
MS added all the seats in the Lion Theatre have already been sponsored prior to our donation.
 
 3. Correspondence 
MS said the Friends of St. Mary’s Church were having an Open Day in the Church and would be screening our DVD "Horncastle Then & Now” and should have sought our permission since the HHH hold the copyright.    
TB apologised for this oversight and requested the Committee consider granting retrospective permission.     It did and it was agreed copies of this DVD would be made available for sale in the Church on the aforementioned Open Day.
MS said the statues for RAF Ingham had been done and would be unveiled on the 26th May. MS and Bob Wayne plus David Birchall would be attending this event.
MS said the Chairman of the HHH had been invited to "the” Garden Party on the 19th May and a positive response had been forwarded.
MS said 31 members had put their names down for the Sleaford visit.
        
 4. Financial Report 
        MS said income for the past year was £1,926 and expenditure £2,681 (inc. WW1 spend).  The actual income from membership fees & events had been £1,656 with an Expenditure of £1,010.   Available funds in the Bank were currently £4,500.

 5. Planning
See attached report from Michael Hieatt.
1.
 6. The Queen’s 90th Birthday Celebrations
MS said Bob Wayne & David Birchall are making a wooden cut-out of a horse and it will be painted red, blue & gold to reflect the theme colours and needs to be suitably decorated.   The horse will be on a trailer with the HHH banner prominently displayed and volunteer members (preferably in period costume!) escorting it.   We also need volunteer members to help with the decorating and painting!   Names to MS soonest.   Bob Wayne to check with the Lion Theatre on possible availability of the period costumes.

 7. AGM  
MS reminded members the AGM is on the 1st June 2016 at the Admiral Rodney Hotel starting at 7.30 pm.   MS said there will not be a speaker and she will be sending out a list of "posts” to all members in order they may consider which one they wished to volunteer for...!

 8. Visit to Sleaford
MS said there were already 31 names on the list.   She added the Gainsborough visit to the old Guildhall was currently work in progress.
 
 9. Planters
MH said the arrival of the first two was imminent and reminded the meeting we had taken on the responsibility for the three hanging basket displays in the Market Square.   MS said Bob Wayne had been asked to seek the Lions Club assistance with the very necessary refurbishment of the three planters adorning the traffic hazard at the far end of West Street.
 
 10. Projects
  MS said the leaflets project had been priced but no further action until funding is available.    
The External Artwork is still work in progress and the Horse Statues information board is awaiting installation.  
MS said the book is also work in progress.       

 11. Any Other Business
a) MS said the HHH would no longer be represented on the Wong Committee.            
b) MS said possible speakers for future events were:
(1) Mike Fowler - Horncastle & Area Railways (Marilyn offered accommodation)
(2) Valarie Wood – author; writes about the Hull area
(3) Trevor Rogers – Gunby Hall & Gardens
(4) Mike Credland – Martin Manor Hall Stables
c) MS said the Society has been gifted a comprehensive thesis on the Children’s Home and is based on the year 1952.  It is a fascinating, informative and an in-depth study of an era and an organisation that is unique in Horncastle’s history. MS said she will have it professionally bound before it becomes a valued asset within our archive collection.

12. Date of Next Meeting
This was agreed as being the 12th May at 2.15 pm at the Chairman’s residence.

Trevor Butterworth           
Minutes Secretary




Minutes: Executive 25th February 2016
Notes on meeting covering plans for Queens Birthday,Lion theatre, Town Walk leaflet and Planning matters

Horncastle History & Heritage Society – Minutes of a Meeting of the Executive Committee held on the 25th February 2016 at 1415 hours at No. 4 Low Toynton Close, Horncastle

Present: Mary Silverton (MS) Chairman, Dr David Lawrence (DL) & Trevor Butterworth (TB)

Apologies: Annie Clark, Rod Sambrook & Richard Barker

Absent: Bob Wayne & Marilyn Hieatt



Item 1. Apologies for Absence

 MS accepted apologies from those detailed above.

Item 2. Approval of Executive Minutes of 14/01/2016 & Any Matters Arrising

 It was agreed these Minutes represented a reasonably true record of what took place. MS advised the accounts should have read £5,290.00 and not £52,900.00! MS further advised that under Correspondence it should have read "National Award” and not International Award. MS added there had been a very welcome influx of volunteers to assist with the archiving task.

Item 3. Correspondence

 ”Clean for the Queen” campaign takes place on Saturday, 5th March. MS will circulate details regarding participation to all members. MS said while archiving Homeleigh information a photograph of a WW1 plaque had emerged and subsequently was located in the War Memorial Hospital building but regrettably in a corridor not accessible by the public. MS suggested it would be better placed in the Stanhope Hall. Agreed and MS to communicate this to the Chairman of the Stanhope Hall Committee for consideration and action. MS produced a poster advertising the topic for our 16th March General Meeting – "Off the Beeton Track” and it was agreed MS should circulate this to all members. MS then introduced draft copies of the proposed cover for the "Horncastle’s Great War” book and it was agreed to be very suitable.

Item 4. Financial Report

 MS indicated there had been no substantial change to the figures recorded in the previous Minutes.

Item 5. Planning Report

 The following is a brief dilution of DL’s verbal report on the following planning issues:

a) 14 South Street. Change of use to a Sandwich Bar.

b) Crown Inn, West Street. An application for Qty 8 B & B units. Parking issues

c) Shop next to Perkins, Newsagents. Two letters of concern sent – no response!

d) 5a High Street (was Johnsons Greengrocers) – Building Control issues.

e) Black Swan Public House – broken bottles and glass at the rear on Wong land!

f) Foundry Street – new build in what was Peter Foster’s garden. An application has been submitted to change the conditions to justify unauthorised work already carried out that isn’t in accord with the original approved conditions..! DL said this type of "remedial” or retrospective application has become more and more common place during the past two years.

Item 6. The Queen’s 90th Birthday Celebrations

 MS said these celebrations take place over the 10th – 12th June 2016 and on Saturday 11th there is to be a grand parade of floats with a red, white & gold theme and the Society should be involved – but how? A limited debate revealed a Horse Fair theme involving about three wooden horse silhouettes (life size & similar to the steel ones) plus suitably attired members on an appropriately sized trailer would be an achievable possibility. Needs further consideration.

Item 7. Lion Theatre – Refurbishment of Seating

 MS said sponsorship was being sort for this project at £80.00 a seat and this will include a suitable plaque on the seat acknowledging the sponsor. It was agreed we sponsor one seat.

Item 8. AGM Speaker

 MS said it was hoped to have the ELDC Councillor who holds the Planning Portfolio but has not received any response. Fiona Martin to be asked to chase.

Item 9. Town Walk Leaflet

 Bob Pendell has been progressing this project with the "Walkers are Welcome” group, MS said Cupits would produce some 5,000 leaflets for about £750.00. After some debate TB suggested MS contact the Grants Manager for the Horncastle & District Healthcare & Wellbeing Fund for a grant application form and stressing the "healthy” aspect of this project.

Item 10. Any Other Relevant Business

DL said the current infestation of pigeons in the Town and surrounding residential areas was the worse it has ever been. MS said the Three Way Group had already addressed this and had urged business and commercial premises to take preventative actions. DL indicated feeding pigeons should be "discouraged”!

Item 11. Date of Next Meeting

 Is the 7th April 2016 at No.4, Low Toynton Road at 1415 hours. Meeting closed at 4.00pm.

Trevor Butterworth

Minutes of the Meeting of the Horncastle Heritage and History Society Executive Committee held on 14th January 2016.

Present: Mary Silverton (Chairman), Bob Wayne (Secretary), Marilyn Hieatt, David Lawrence, Trevor Butterworth, Annie Clark.

Apologies: Rod Sambrook. Mary S had received apologies from Richard Barker, sadly he indicated personal circumstances would prevent him from attending future meetings.

The minutes of the meeting held on 03.12.15 were approved as a true record.

Matters Arising: Mary S reported that she had received a load more valuable stuff from David Robinson. In order to accommodate volunteers the archive openings will be changed to Wednesdays 10:15 hrs to 12:30hrs. A charge of £5.00 is made for access to the archives by non members.

Bob W reported that the interpretation board for horses had been delivered to Dave B, they would do the rest ASAP.

Correspondence: Sheila Jonkers Roman Display in the Library attracted much attention and a national award. The residual typed information sheet reflected little credit to HHH and should go.

Society Organisation: Trevor B had to leave early and requested that the committee discuss the composition of the next committee. Mary B’s vision is that tasks be shared over a larger number of members ;- Chairman, Secretary, Treasurer, Membership Secretary, Funding Officer, Archive and Website Manager, PR Officer, Program Secretary, Projects Co-ordinator. This would involve more members and by narrowing the responsibilities make the posts less demanding. The good news is that Michael Hieatt has already agreed to take over planning. Fears were expressed that this could lead to an unduly large committee, our constitution allows up to 10, a larger committee would it was hoped spread responsibility.

Accounts: Mary S reported that the audit of the accounts had been signed off. The bank balances was £5290.00 now reduced to £4737.00 after paying for the computer and making a donation to SJB Soc.

Committee changes required a change of bank signatories. Rod S and Claire K will be removed and it was agreed that David L would be appointed signatory.

AGM: Mary S hoped to get the ELDC Head of Planning as speaker.

Christmas event: Everybody agreed that it had been very successful, Paul Scott’s talk had been interesting. It was agreed that Friday night was a good choice and a folky music group could be enjoyable in the future. Members to bring forward ideas at the next meeting .

Christmas Fair: It was agreed that event had been successful making £341.00, people had been very generous and the format was successful.

Future events: There is an obvious need for a fund raising event, rather than a coffee morning it was suggested that we organise a historic town walk, starting and finishing at the Manor House, thanks to the Hieatts. The price would be £5.00 which would include tea and cakes.

The next meeting 20.01.2016: Mary S will bring the PowerPoint projector and computer to show members the archive database and examples of photos especially those from the Johnson and Pocklington collections. Marilyn H said we must remind members that we are looking for new committee members.

Roman Wall: The next step is still to get a site survey, this is being organised by the Community Centre Chairman Stephen Holdaway with Sheila’s encouragement. The mild weather has discouraged the die back of undergrowth slowing the process. Bob W reported that the trees growing on top of the wall have been felled. Sheila J is very keen to form an interest group.

Planning Report: David L reported his principle concern is with No 5A the High Street (was Johnsons fruit and veg) Permission has been gained for two 1st floor flats but the ground floor looks far from stable. David has written to the Enforcement Officer and received assurances that an architect had been appointed and was working with the Conservation Officer. Nothing much has happened, various steel sections have been delivered. It was agreed that David L should write again to the enforcement Officer, the Mayor, Cllr Fiona Martin if only to remind them that we are watching.

Another building that is causing concern is the old bicycle shop next to Perkins. This building is deteriorating rapidly with the shop window looking very poor. Should the building be demolished any replacement would be very visible, Members felt its present state was an eyesore in the middle of town.

David L’s other concerns is the continuing trend towards retrospective applications, a classic example being the new terrace in Foundry Street that was erected with entirely different window detail and roof pitch to the approved plans. That ELDC appear to have given planning permission for new bungalows on Thimbleby Hill without any agreement on sewerage connections with Anglia Water, worrying trend!

Wong Action Group: Mary S intended to attend a meeting, that evening with the Wong Committee, Town Council and ELDC to review progress. She didn’t expect much to happen at this time.

The Town Trail: Mary S showed a leaflet from St Neots printed on two sides of A4 which was a lot simpler (and less expensive) than the ELDC one use currently.

AOB: Mike Credland who had been so helpful with the WWl exhibitions has opened a private museum at Martin – A possible visit.

Next meeting: Thursday 25th February 2016 at 2.15pm.

Next members meeting: 20th January

Meeting closed: 16:30hrs.

Meeting Dates

Proposed Dates of meetings for  2018. All meetings except the AGM will be held at, The Admiral Rodney Hotel, North Street unless otherwise stated.

(Please note that we have had to move back to the Admiral Rodney as numbers attending were in excess of capacity at Watsons Yard.) 

 2018

 17th January -Cancelled

Mike Fowler - Railway branch lines including Horncastle

 21st March

Life & Times at Holmleigh, the Horncastle Children's Home

18th April - Re-scheduled

 Mike Fowler - Railway branch lines including Horncastle

16th May 

AGM - to be held at Watson's School, West Street

18th July 

Dr Dan Elin - Archive & Curator International Bomber Command Centre

19th Sept 

Michael Myers - the history of Myers Bakery

21st Nov 

Changed to: 

Annie Dixon - her life and work.

Members only 

Subject to availability